Senior Secretary

Senior Secretary South Dakota State Government Pierre, SD Posted/Updated:

Today Job Description

PLEASE ATTACH THE ADDITIONAL REQUIREMENTS LISTED AT THE BOTTOM OF THIS PAGE

Job ID:

35954

Agency:

Department of Health -

Division of Licensure & Accreditation Location:

Pierre, SDSalary:

$19.97-23.49 Hourly, depending on qualifications

Pay Grade:

F Closing Date:

5/19/26 This is a Full-Time position with the Department of Health - Division of Licensure & Accreditation. For more information on the Department of Health, please visit https://doh.sd.gov/ . The South Dakota Department of Health's Office of Health Protection is seeking a highly organized and detail-oriented Senior Secretary to support regulatory functions for food, lodging, and campground establishments statewide. This position plays a key role in protecting public health and safety by providing high-level administrative support for licensing and inspection operations. Application Processing & Licensing Coordination Receive, review, and process license applications for food service, lodging, and campground operations. Maintain accurate records of licensing status and renewals. Track deadlines and ensure timely correspondence for application completion and license issuance. Customer Service & Public Communication Respond to inquiries from the public, business owners, and agency partners regarding licensing requirements, application status, and program regulations. Provide clear, accurate, and courteous information via phone and email. Administrative Support Prepare and distribute letters, reports, notices, and forms related to regulatory activities. Manage office correspondence, filing systems, and recordkeeping in accordance with state data retention policies. Assist program managers and inspectors with administrative tasks, including scheduling and document preparation. Compliance Documentation Review documents to ensure completeness and compliance with applicable laws, rules, and department policies. System Entry & Reporting Enter and update licensing and inspection data in internal databases and state systems. Run reports and assist in compiling statistics or records for audits or public information requests. Join us in protecting public health and ensuring safe environments for South Dakota residents and visitors! Desk work in a state office building, cube environment. Very limited in-state travel and periodic overnight stays on an annual basis may be required.

The Ideal Candidate Will Have:

High school diploma or equivalent required; associate or bachelor's degree preferred. At least three years of relevant secretarial, regulatory, or program support experience. Proficiency in Microsoft Office and the ability to learn state software systems. Strong verbal and written communication skills. Ability to handle sensitive information with discretion and maintain confidentiality.

Knowledge of:

Business English, including grammar, spelling, and punctuation for composing professional correspondence. General office processes such as bookkeeping, keyboarding, editing, copying, scanning, and purchasing. Effective phone communication, exercising tact, patience, and discretion with individuals of varying backgrounds and temperaments. Common computer software systems, including Word, Outlook, Excel, and database applications. Organizing office activities, data, and information efficiently. Accurate recording, filing, and transmission of information. Engaging with license holders, operators, and the public to address complaints, concerns, and inquiries appropriately and promptly.

Ability to:

Work independently and collaboratively with internal and external partners. Communicate effectively and tactfully in listening, speaking, and writing. Exercise sound judgment and make timely, well-informed decisions. Conduct work in an honest, ethical, responsible, and committed manner. Work cooperatively with coworkers and contribute to a positive work environment.

Additional Requirements:

To be considered, please attach your resume. This position is eligible for Veterans' Preference per ARSD 55:10:02:08.

NCRC:

If you possess a National Career Readiness Certificate, please submit the certificate with your application. For more information on how to acquire a National Career Readiness Certificate contact a South Dakota Department of Labor and Regulation Job Service Office. A certificate is not necessary to be considered. The State of South Dakota does not sponsor work visas for new or existing employees. All persons hired will be required to verify identity and eligibility to work in the United States and complete an Employment Eligibility Verification, Form I-9. The State of South Dakota as an employer will be using E-Verify to complete employment eligibility verification upon hire. The State of South Dakota offers $0 premium employee health insurance option plus eleven paid holidays, generous vacation and sick leave accrual, dental, vision, and other insurance options, and retirement benefits. You can view our benefits information here . This position is a member of Class A retirement under SDRS.

Must apply online:

https://gen-stateofsouthdako-trn.inforcloudsuite.com/hcm/xmlhttp/shorturl.do?key=408 You must apply online, emailed resumes or submissions will not be accepted.

South Dakota Bureau of Human Resources and Administration Telephone:

605.773.3148

Email:

careers@state.sd.

us http:

//bhr.sd.gov/workforus "An Equal Opportunity Employer" #LI-Onsite