Shipping & Invoicing Coordinator

Office - Invoicing and Shipping Cardin Forest Products is a family owned sawmill and kiln drying operation located in South Pittsburg, Tennessee. We are currently seeking a candidate to assist in office duties as described below.

The ideal candidate will have:

• Administrative and Microsoft Office Skills
• Experience in NetSuite or other accounting software
• Project management skills
• Experience multi-tasking with demonstrated track record in a fast paced environment
• Experience working closely with sales teams and shipping departments is a plus Duties will include, but not be limited to the following:
• Entering of purchase orders into system and review of purchase orders to ensure pricing is in agreement with standards
• Maintaining accurate scheduling and records of open orders
• Handle electronic scanning of various types of paperwork such as invoices, purchase orders, shipping document, etc.
• Interact with the shipping department to timely arrange loads, process supporting shipping documentation, etc.
• Once shipments are complete, communicate with the customer including sending the final invoice package or addressing any issues that may arise
• Assist accounting personnel in the management of trucking/shipping operations including o Booking trucks o Tracking status of trucking on orders ready for shipment o Tracking the status of orders ready to ship o Development of daily reporting in order to inform and plan operations based on loads and scheduling o Notify customers of readiness of orders to be picked up
• Manage tasks and company information in a confidential manner, ensuring information is shared with internal and external individuals in an appropriate manner
• When needed, occupy front desk to greet visitors/customers and answer/direct phone calls as needed
• Other duties as assigned by management

Required Qualifications and Skills:

• High School Diploma
• Must have strong social and interpersonal skills to interact with internal and external customers
• Ability to prioritize many different tasks at once
• Ability to adapt to changes and requests from multiple requestors

Desired Qualifications:

• Experience in an office setting including admin type tasks, some accounting skills but not required
• Microsoft Office Experience - Excel Specifically
• Previous experience supporting a team either in administrative setting or a sales support setting We are an equal opportunity employer.

Employment selection and related decisions are made without regard to sexual orientation, race, color, age, disability, religion, national origin, citizenship status and creed.

Pay:

From $20.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person