Shop Office Manager

Job Opening:

Shop Office Manager Location:

Greenwood, MS Company:

United Portable Buildings Schedule:

Monday-Friday, 7:00 AM - 4:00

PM Employment Type:

Full-Time, In-Person, Salary Starting Pay Range:

$35,000 - $40,000 annually (based on experience) About the

Role:

United Portable Buildings is seeking a highly organized and proactive Shop Office Manager to join our Greenwood, MS location. This in-person role is central to the daily operations of our shop, acting as the hub for administrative support, payroll administration, and communication between internal teams, vendors, and customers.

Key Responsibilities:

Administrative Management:

Process and manage employee payroll accurately and on time for W2 and 1099 personnel. Create and manage work orders from initiation to completion. Maintain accurate and up-to-date spreadsheets, production tracking, and personnel records.

Operational Support:

Interpret floor plans and assist in coordinating production workflows. Assist in maintaining inventory levels and ensure timely ordering of materials. Schedule and track on-site builds and repairs with customers and work crews Maintain records of pending & completed repairs and follow up on ongoing work. Becoming familiar with the product to maximize strengths in all associated areas of the position.

Personnel & Vendor Coordination:

Manage and support shop personnel schedules and timekeeping. Communicate effectively with vendors to order materials and arrange deliveries. Act as a point of contact for customers regarding service updates and scheduling. Serve as corporate liaison for processing in/out personnel

Inventory Management:

Assist in facilitation of managing inventory and material needs, including utilizing inventory management software, assisting in phyiscal counts of material, facilitaing PO's and invoices, etc.

Requirements:

Proven experience in administrative and office management roles.

Strong working knowledge of:

Microsoft Office (Excel, Word, Outlook) Google Suite (Sheets, Docs, Gmail) Ability to read and interpret building floor plans and sales/work orders. Excellent organizational, communication, and multitasking skills. Ability to manage multiple priorities in a fast-paced environment. Experience with inventory and personnel management preferred. Why Join Us? Stable, full-time position with a respected company in the portable building industry. Supportive, team-oriented work environment. Opportunity to take ownership of your role and contribute to a growing business. Competitive pay, with room for growth based on performance. How to

Apply:

Interested candidates should apply on Indeed OR send their resume to hr@unitedportable.com . Please include "Shop Office Manager - Greenwood" in the subject line.

Job Type:

Full-time Pay:

$35,000.00 - $40,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Paid time off Vision insurance

Experience:

Microsoft Office:

3 years (Preferred) Inventory management: 1 year (Preferred) Computer skills: 2 years (Required)

Office Administrative :

3 years (Preferred) Payroll management: 3 years (Preferred)

License/Certification:

State Driver's License (Required) Ability to

Relocate:

Greenwood, MS 38930: Relocate before starting work (Required)

Work Location:

In person