Provide internship education through coursework and manage contracts while providing training and communication between students, faculty, and employers regarding internships. The Assistant Director will oversee the MICAnetwork job and opportunity database management and conduct technology systems integration and vendor communications for the Joseph Meyerhoff Center for Career Development.
Major role functions:
Advise and coach students, collaborate with faculty and staff members, and work directly with employers regarding internships
Provide career advising to students and alumni up to 10 hours per week and class presentations as needed
Facilitate MICA's for-credit internship program, including management of the Internship Orientation, internship agreements, and the Canvas Course INT402, including assignments and grading
Manage design, functionality, and system integration of MICA network job and opportunity database
Communicate effectively with both external and internal constituencies, including employers, faculty, and students
Essential Duties & Responsibilities:
Provide internship and career development advising and programming through scheduled/drop-in appointments, email/phone calls with students, class presentations, and group programs
Design and facilitate in-person group and online training sessions for students regarding internships and MICAnetwork
Revise online Internship Orientation with quiz for approving students to begin an internship as needed
Create, manage, and approve all incoming internship agreements electronically through MICAnetwork, facilitate internship approval process with faculty and employers, and register students for internship credit with the Registrar
Develop and co-teach the internship course INT402 in Canvas, and monitor all student assignments toward completion
Manage student and employer concerns that arise during internships and determine solutions that keep all parties in compliance with MICA policies and federal laws
Oversee Internship Fellowship program, including donor relations, student promotion, selection, disbursement, and tracking of funds, and intern site visits
Track all internships on campus, whether for credit or not, to provide accurate reporting and data collection on internship completion for MICA students
Coordinate with academic departments to provide past internship data and current resources specific to their major around internship opportunities to encourage more students to complete internships
Assist with acquiring partnerships with national and international internship sites and maintain positive working relationships with existing employer partners, including assistance with employer and networking events.
Design, maintain, and write copy for all internship websites, including Internship Histories, Internship Blog, Find an Internship Microsite, and mica.edu/internships
Serve as Career Development's liaison to Academic Advising, keeping advisers updated with student internship records, internship planning, and career development resources
Maintain ongoing collaboration with key partners (Academic Programs, Office of International Education, Registrar, Graduate Studies) to develop a culture of all students reporting internships as a requirement
Manage the MICAnetwork job and opportunity database, including design, functionality, system integration, upgrades, and data accuracy
Develop queries between PeopleSoft and MICAnetwork and manage migration of data between systems
Vet, build, and sustain relationships with technology vendors for Career Development, including but not limited to: Interstride, Behance, Canvas, and Calendly.
Troubleshoot and maintain business processes
Maintain employer, student, and alumni database MICAnetwork, update student and alumni information each semester, and train staff on how to add and extract information, and gather statistics
Work with Career Development team and partners around campus to create new online content as needed, and explore new technological platforms to ensure Career Development remains a dynamic and innovative resource
Gather information and statistics on student/alumni usage of Career Development, including assessment of services, to assist in office reports
Serve on Student Affairs and campus-wide committees
Perform other related duties as assigned
Minimum Qualifications:
Bachelor's degree with collegiate internship and/or data management systems experience
Advanced Excel experience
Excellent interpersonal, oral, and written communication, and sound judgment
Possess effective organizational skills, attention to detail, and an ability to multi-task
Ability to work independently while part of a team, and take initiative when necessary
Computer skills, including proficiency in Adobe Creative Suite, Microsoft Office Suite, and databases and web research.
Preferred Qualifications:
Master's degree in a related field
Experience in an art and design environment or career development
Experience working with college students
Supervisory experience
Conditions of Employment:
Satisfactory background check Reporting to this position: None Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands:
While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 20 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment. HigherEd360 is part of the HigherEdJobs network.
