Community Outreach Coordinator

SALARY:

$19.23/ hourly ($40,000 annual salary)

SUMMARY :

The primary responsibility of this position is to provide Community Outreach, External Programs and Event support to the Constituent Services Department. This position reports to the Constituent Services Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties include but are not limited to:

• Cultivate relationships with businesses, individuals, community groups and other relevant organizations.
• Coordinate activities designed to create or maintain a favorable public image or raise awareness of services, programs and opportunities for Constituents.

Maintain a calendar of outreach activities, including community events, community programs, workshops, appearances, and other communication opportunities. Assist in the organization and execution of educational workshops on various topics that will assist Constituents in establishing and/or maintaining self-sufficiency (i.e. financial literacy, accessing community resources, connections to education). Assist in the preparation of an annual budget for community outreach activities. Nurture new and old relationships with collaborative partners. Recruit and screen volunteers Assist in the organization and execution of special events and programs. Interfac e with constituents through email, phone and in-person Maintain public engagement with constituents to ensure their voices are heard and their needs are met Maintain confidential documents, reports, correspondence and calls Type and format a variety of documents such as briefs, summaries, fact sheets and other data required for event and program planning Operate a personal computer to produce reports, correspondence, and other documents from rough draft, written, copy or verbal instructions

• Perform other duties and special projects as assigned

QUALIFICATION REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability necessary. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. MINIMUM EDUCATION and/or

EXPERIENCE

• High school diploma or GED, supplemented by college-level or vocational course work in a related field
• Must have two years professional office experience
• An equivalent combination of education and experience may be considered
• Must be computer literate, with proficiency in Word, Excel and Outlook

ELIGIBILITY REQUIREMENTS

• Minimum 18 years of age Ability and willingness to drive a county vehicle
• Must meet all eligibility requirements established by the Board of Commissioners

CERTIFICATES, LICENSES, REGISTRATIONS

• Possess and maintain a valid Driver's License (Class C) and satisfactory motor vehicle record (MVR)

KNOWLEDGE, SKILLS, AND ABILITIES

Skill in effective inter-personal and public relations Ability to work in a team setting Ability to work independently in the absence of specific instructions or direct supervision Knowledge of Douglas County departments and their locations; understanding of their basic functions Knowledge of or ability to learn county and department operations, ordinances, policies, procedures, terminology, and materials as they relate to assignment Skill in performing tasks which require attention to detail, and completing assigned jobs efficiently and correctly Skill in planning, prioritizing, and organizing work; ability to handle multiple work assignments and deadlines efficiently, accurately, and professionally Ability to handle confidential information professionally and to exercise discretion in performing assigned job duties Ability to manage multiple projects independently Ability to build productive community and business relationships Ability to organize facilities and details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional materials, staff requirements for public engagement and community events and coordinate their activities Cooperate with Communications to promote and publicize events, programs and engagements Friendly, enthusiastic, and positive attitude. Proactively handle any arising issues and troubleshoot any emerging problems on the event day Ability to keep track of all moving parts of an event Excellent time management and communication skills Creative and original thinker Propose ideas to improve provided services, programs, outreach efforts and event quality Skill in the use of personal computers, MS Office Suite, databases, spreadsheets, and word processing; typing and entering data into a computer system accurately and efficiently Knowledge of business English, spelling, and grammar Knowledge of basic business mathematics: addition, subtraction, multiplication, and division Ability to work some evenings and weekends

TOOLS AND EQUIPMENT USED

Assorted modern office equipment which may include, but is not limited to: Personal computers Photocopiers Telephones Scanners Cameras Digital recorders

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by any employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear. The employee frequently is required to reach with hands and arms; climb or balance; and stoop, kneel, crouch, or crawl
• The employee must occasionally lift and/or move more than 35 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, taste, odor, depth, texture, and visual cues or signals

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is performed in an office environment and public venues
• The noise level is quiet to moderate, but can become loud during periods of heavy activity The details listed above are intended only as illustrations of the various elements of this position and the work that may be performed.

The omission of specific statements does not exclude them if their nature is similar, related, or a logical extension of the position.