Special Initiatives Manager

Job Title:

Special Initiatives Manager Location:

Hybrid Remote Reports To:

Director of Programs FLSA Status:

Full Time -

Exempt Salary Range:

$47,000-$56,000 (commensurate with experience)

About Us:

The Homeless Leadership Alliance of Pinellas (HLA) strives to prevent, divert, and end homelessness in Pinellas County by providing leadership to community partners and stakeholders in the planning, implementation, and alignment of the community-wide crisis response system.

Job Purpose:

The Special Initiatives Manager is responsible for coordinating systemwide initiatives that support the mission of the Homeless Leadership Alliance (HLA) and the Continuum of Care (CoC). This includes overseeing the Cold Night Shelter program in coordination with partner agencies, developing and supporting a Youth Advisory Board, managing the annual Point-in-Time (PIT) Count planning and implementation, supporting CoC-wide emergency response coordination in partnership with Pinellas County, and outreach. Manage Point in Time Count and Cold Night Shelter meetings, process, budget, and policies. Ensure volunteers are staffed to support Point in Time Count, Cold Night Shelter, and other HLA or CoC activities. To be successful in this role, the Special Initiatives Manager must be comfortable working independently, thinking creatively, researching, and utilizing historical documents and data to inform decisions.

Duties & Responsibilities:

Cold Night Shelter Program Management o Monitor weather conditions and activate Cold Night Shelters in accordance with HLA protocols. o Coordinate with contracted partner organizations and volunteers to ensure shelter operations are timely and responsive. o Track and report data related to shelter usage and performance; ensure compliance with contractual requirements. o Manage Cold Night Shelter meetings, process, and policies. o Manage Cold Night Shelter budget in collaboration with the Senior Director of Finance, including purchasing supplies and reimbursing partners. o Promote Cold Night Shelter activations and activities per HLA protocols to include updating flyers, posting on social media, and emailing distribution lists. Youth Engagement and Advisory Board Support o Partner with youth service providers to lead, develop, and facilitate the CoC Youth Advisory Board (YAB) in alignment with federal and state guidance. Point-in-Time Count and Special Projects o Serve as a project manager for the annual Point-in-Time (PIT) Count, coordinating with internal and external partners. o Research and create policies and procedures for the Point-in-Time (PIT) Count o Assist with data collection, reporting, marketing, budgeting, and volunteer coordination for PIT and other time-limited projects. o Ensure volunteers are staffed to support the annual Point-in-Time Count. Emergency Management Coordination Support o Coordinate with Pinellas County emergency management staff to support CoC-wide information sharing and provider coordination during emergency events (e.g., hurricanes, extreme weather). o Convene virtual meetings and assist in gathering and distributing updates and resource needs from CoC providers. o Support the development and maintenance of emergency response protocols relevant to CoC providers. o Represent the HLA in VOAD meetings and other emergency operations meetings coordinated by the County as needed. Outreach and Volunteer Management o Research and create policies and procedures or materials for volunteer management. o Support communication and outreach efforts tied to special initiatives and CoC events. o Identify community outreach opportunities and attend recruiting events to attract qualified volunteer candidates. o Engage in community outreach promoting the organization and services to increase visibility in the community. o Conduct any needed volunteer orientation and training. o Maintain volunteer database and descriptions for each volunteer/committee assignment. o Assist with event planning as needed. Other Duties o Duties and responsibilities may change, and new ones may be added, at any time with or without advanced notice. o Assist with grant writing as needed and assigned. o Staff CoC committees as needed and assigned. o All staff are required to participate in PIT Count activities as needed and assigned. o All staff are required to participate in emergency response activities as needed and assigned.

Skills and Qualifications:

Bachelor's degree in public administration, human services, or related field required. 3-5 years of experience in project coordination, community engagement, volunteer management, or nonprofit administration. Familiarity with homelessness services, HUD requirements, or CoC structures preferred. Experience working with volunteers, youth leadership, or grassroots organization a plus. Strong organizational, time, and project management skills. Ability to engage stakeholders with professionalism and empathy. Comfort with data collection, reporting, and public presentations. Flexibility, initiative, and ability to manage and prioritize multiple tasks with competing deadlines. Strong written and verbal communication skills. Ability to work independently and collaboratively. Have a firm knowledge of Microsoft products, Zoom, and Adobe. Knowledge of Client Relationship Management software, Canva, SquareSpace, Doodle Poll, Constant Contact, and social media platforms is a plus. Ability to supervise volunteers of various skill levels. Skilled in facilitating group processes.

Working Conditions:

None:

The worker is subject to environmental conditions: Protection from weather conditions but not necessarily from temperature changes. Due to the county-wide nature of the organization and the many volunteers involved, work will often entail travel throughout the county to attend required meetings, functions, and events. This is a hybrid position in Pinellas County, Florida and requires flexibility, including occasional evening and weekend hours.

Physical Requirements:

• Sedentary work : Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. •

Sitting :

Be in a seated position for an extended period of time. •

Talking :

Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly •

Hearing :

Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound. Repetitive motions : Making substantial movements (motions) of the wrists, hands, and/or fingers. Acknowledgements The Homeless Leadership Alliance of Pinellas provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regard to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws. Consistent with the Americans with Disabilities Act (ADA), it is the policy of The Homeless Leadership Alliance of Pinellas to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact Cynthia Kazawitch, CAO, ckazawitch@hlapinellas.org. Your employment with The Homeless Leadership Alliance of Pinellas is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with The Homeless Leadership Alliance of Pinellas is not guaranteed for any length of time.

Job Type:

Full-time Pay:

$47,000.00 - $56,000.00 per year

Benefits:

401(k) Dental insurance Employee assistance program Health insurance Life insurance Paid time off Vision insurance Application Question(s): Do you understand that this position requires flexibility, including evening and weekend hours, especially during winter months?

Education:

Bachelor's (Required)

Experience:

Project management: 3 years (Required) homeless services: 1 year (Preferred)

Work Location:

Hybrid remote in Saint Petersburg, FL 33701