Prefield Admin Assistant 2 | Missionary Department

Prefield Admin Assistant 2 | Missionary Department The Church of Jesus Christ of Latter-day Saints - 4.7 Salt Lake City, UT Job Details Full-time 19 hours ago Qualifications Record keeping Spanish Microsoft Excel Microsoft Outlook Phone communication Writing skills Filing Executive administrative support Mid-level Bachelor's degree Data management Decision making Microsoft Teams Portuguese Managing executive calendars 4 years Office experience Client interaction via phone calls Full Job Description This position is central to the Missionary Department's role to "Invite others to come unto Christ by helping them receive the restored gospel though faith in Jesus Christ and His Atonement, repentance, baptism, receiving the Holy Ghost, and enduring to the end." This position processes missionary service decisions, as determined by the Brethren, by providing counsel and support to priesthood leaders in matters of missionary service eligibility. Additionally, it plays a pivotal role in maintaining the assignment calendar and coordinating with the Quorum of the Twelve office. Coordination with the administrative assistants of individual Apostles is also a key responsibility, particularly addressing special requests for assistance. In addition to these core responsibilities, this position actively supports the manager of pre-field services by performing various administrative duties. This includes scheduling and coordinating meetings, collecting and organizing data, compiling information and maintaining filing systems pertaining to missionary assignment decisions. Another integral aspect of the role involves the preparation of a substantial volume of correspondence each month for the Missionary Department Executive Director and Assistant Executive Directors to sign. The customers for this position are the Quorum of the Twelve, General Authorities, priesthood leaders, prospective missionaries, and pre-field management. This position is a two-year, fixed term role with the potential for extension or conversion to a permanent position based on performance and organizational needs. 50%

Leader and Missionary Process Support:

Responsible to coordinate the decisions of the Brethren regarding missionary service to priesthood leaders Supports and takes a lead role in the screening process for missionary candidates Coordinates decisions with internal contacts and priesthood leaders Prepares letters for department Executive Directors to sign Responsible for special requests to track missionaries for the Quorum of the Twelve Provides local leaders support in the recommendation process Manages changes in the system for pre-field missionaries with an assignment as needed. Prepares service missionary assignments information Assists with processing missionary call letters 50%

Communication/Logistics:

Initiates phone calls and all email correspondence with local priesthood leaders pertaining to decisions made by ecclesiastical leaders Answers initial phone calls concerning missionary service decisions and the resubmission process Coordinates with the Quorum of the Twelve office to calendar missionary assignment meetings May be required to track data related to metrics or to provide insight into processes. 5% Special projects Assist with special projects as assigned

Required Qualifications:

Two years post high school education plus four to six years of experience; or equivalent combination of education and experience Five years of professional work experience, or an equivalent combination of education and experience Seasoned, independent judgment and wisdom when discussing difficult decisions with priesthood leaders Intermediate to Advanced office skills Ability to quickly learn and understand complex computer systems and processes Proficiency in Microsoft 365 products: Word, Outlook, Teams, PowerPoint, and Excel Experience in business writing (either through education or experience) Ability to work with people on all levels of the organization, including senior leadership and teammates located internationally Ability to prioritize and manage multiple urgent projects at once Ability to maintain confidential information

Desired Qualifications:

Second language ability; Spanish or Portuguese preferred Bachelor's degree preferred Church employees find joy and satisfaction in using their unique talents and abilities to further the Lord's work. From the IT professional who develops an app that sends the gospel message worldwide, to the facilities manager who maintains our buildings— giving Church members places to worship, teach, learn, and receive sacred ordinances—our employees seek innovative ways to share the gospel of Jesus Christ with the world. They are literally working in His kingdom. Only members of the Church who are worthy of a temple recommend qualify for employment. Apart from this, the Church is an equal opportunity employer and does not discriminate in its employment decisions on any basis that would violate U.S. or local law. Qualified applicants will be considered for employment without regard to race, national origin, color, gender, pregnancy, marital status, age, disability, genetic information, veteran status, or other legally protected categories that apply to the Church. The Church will make reasonable accommodations for qualified individuals with known disabilities.