Admissions Representative I

Admissions Representative I Salary:

$18.00

Hourly Location:

University of Montana Western Job Type:

Hourly Staff Full-time Job Number:

D10511

Sector:

Department:

UMW VC Academic Affairs Closing Date:

FLSA:

Exempt Bargaining Unit:

Description Department:

Admissions Position:

Full-time, full benefits package

Benefits Include:

Insurance package, Mandatory retirement plan, Dependent partial tuition waiver, Faculty/staff tuition waiver, Wellness program, Pro-rated annual and sick leave;

Wage:

$18.00/ hourly depending on experience

Union Affiliation:

MFPE Start Date:

June/July 2026

Location:

Dillon, Montana Examples of Duties and Responsibilities The Office of Admissions invites applications for an Admissions Representative I to join their team. This position will play a direct role in recruiting prospective students who wish to pursue an education at the University of Montana Western by disseminating information to students and their parents, high school teachers, and guidance counselors. The information is related to the admissions process at UMW including academic preparedness and other admissions requirements, financial aid, and scholarship opportunities and as given during campus visits, open houses, college fairs, high school visits and other UMW events.

Responsibilities include:

All aspects of the front-line customer service for the university to ensure that customer service is at a high level of excellence via phone call, email and/or text correspondence, or in-person communication. Extensive traveling to high schools, college fairs, conventions, expos, etc. primarily in the western United States during fall and spring recruitment seasons. These visits shall be evaluated annually to ensure that the resources are well spent in areas that yield the best prepared and most likely to enroll student populations. Providing one-on-one and group admissions counseling to diverse populations, including information about UMW's curriculum, admissions practices, financial aid, and other topics. Assist in developing, editing, and maintaining any needed admissions publications and website. Coordinate and conduct campus visits with the prospective students, parents, student groups, and the UMW staff and faculty. Perform computer functions including Microsoft Office, Banner, Slate, and other educational technologies utilized by the Office of Admissions. Assist prospective students through application and enrollment process. Initiate and maintain contact with prospective students by phone, email, and other forms of communication. Develop professional relationships with students, high school counselors, teachers, and industry partners. Represent the University both on- and off-campus to prospective students, parents, secondary school counselors and other individuals or organizations involved in the college selection process. Serve as a liaison between prospective students and academic departments, colleges and schools, admissions evaluations and others. Coordinate and contribute to the success of various programs, committees, initiatives and activities that impact recruitment at the University of Montana Western. Remain professional and effective while working independently and as part of a team. Other duties as assigned. Minimum Qualifications Associate's degree and/or related experience. Excellent customer service skills Effective interpersonal and communication skills, including the ability to establish and maintain positive relationships with prospective students and their families. Ability to speak knowledgably about Montana Western and answer questions about academic programs, financial aid, student life, etc. Effective public speaking and written communication skills with the ability to make presentations and represent the University of Montana Western in a professional manner in multiple cultural settings. Ability to coordinate large and small events. Demonstrated ability to multi-task, meet goals, and lead a project to completion. Demonstrated planning and decision-making skills and the ability to meet deadlines. Must be team focused and willing to collaborate with others in the office and across campus. Must have the ability to work effectively under pressure and maintain a pleasant demeanor. Must be willing to work flexible hours, evenings and weekends as needed. Must have or be able to obtain a valid Montana's Driver's License. Must have or be able to obtain a valid REAL ID/passport/passport card. Must be able to travel for extended periods of time. Preferred Bachelor's degree and two (2) years related experience or an equivalent combination of education and experience. Experience in an admissions office. Working knowledge of the block schedule (Experience One), the environment of southwest Montana, and the majors offered at Montana Western. Additional Information Application To apply, submit a letter of interest, resume, and the names and phone numbers of three professional references. For best consideration, submit all application materials by Thursday, June 18, 2026. Review of applications will begin immediately following this date and will continue until the position is filled. For questions relating to this position contact Amelia Gardner-Knox at 406-683-7031 or by email at amelia.gardnerknox@umwestern.edu . A complete application

Includes:

Letter of Interest - addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as "Dear Search Committee" or "Dear Hiring Manager" is acceptable. Resume Professional References - names and contact information for three (3) professional references. The University and Dillon Area The University of Montana Western is a dynamic, innovative, undergraduate university with over 70 full-time faculty and over 1,200 students. It is located in Dillon, Montana in the scenic Rocky Mountains and has been awarded numerous top national rankings for delivering high quality, affordable education. Montana Western is the only public four-year college in the nation offering Experience One (X1), experiential learning delivered on the block schedule. Class sizes are small and students take a single course at a time, three hours each day for 18 days, before moving on to the next course. Each course is four credits and four blocks are offered each semester. The block schedule facilitates field and lab work, undergraduate research, study travel, and interdisciplinary teaching. Montana Western's faculty strongly believe in mentoring and inspiring students, and assisting them in the transition from university life to professional careers. The University of Montana Western is an integral part of the Dillon Community. With a population of 5,000 people, Dillon is known for outstanding public schools, safe environments, recreational opportunities, and an excellent quality of life. The University of Montana Western is an equal opportunity/affirmative action employer and encourages applications from qualified women, minorities, veterans and people with disabilities. Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans' or disabilities preference in accordance with state law.

References:

References not listed on the application materials may be contacted; notice may be provided to the applicant.

Testing:

Individual hiring departments at UMW may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UMW, as legally required (e.g., Form I-9). The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM's non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans' or disabilities preference in accordance with state law. Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.

References:

References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.

Testing:

Individual hiring departments within the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.

Employment Eligibility:

All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9). The University of Montana will require proof of authorization to work in the United States before final hiring. Due to the September 19, 2025 Presidential Proclamation and related guidance from USCIS and the Department of State, the University may be limited in its ability to offer H-1B sponsorship. At this time, we are unable to sponsor new H-1B visas that require payment of the additional fee introduced by the Proclamation. To apply, please visit https://www.schooljobs.com/careers/ummissoula/jobs/5357949/admissions-representative-i jeid-3b9cf50e308da44dbb8baa4789a301f8