Advancement Coordinator

JOB SUMMARY

Reporting to the Director of Institutional Advancement, this position is responsible for assisting members of the Advancement team with operational support to help deepen the engagement of key stakeholders and constituents of Beauvoir, including alumni, parents of alumni, grandparents, and current parents. The base hours of this position are 7:30 a.m. - 3:30 p.m. weekdays with some weekends (4 or less) and some weeknights (12 or less) throughout the school year.

Hourly Range:

$25.00 - $30 per hour depending on education and experience.

DUTIES AND RESPONSIBILITIES OF THIS POSITION

Provide event and initiative support: Serve as a logistical support for all events and initiatives run by the Advancement Office, as well as the Beauvoir Parents Association volunteers. This includes implementing event plans, schedules, materials, and on?site or pre?event support.

Support donor acknowledgment and stewardship:

Help ensure donors are thanked promptly and appropriately by coordinating mailed acknowledgments, stewardship materials, and related documentation.

Maintain accurate constituent data:

Update and verify contact information based on data received from postal mail, online forms, and event registrations to help keep the school's external constituent database accurate and up to date.

Assist with school calendar:

Coordinate event forms to ensure events, deadlines, and initiatives are accurately scheduled and communicated.

Manage Logo Store orders:

Process, organize, and fulfill orders for school?branded merchandise, including tracking inventory and coordinating distribution as needed.

Coordinate yearbook content and distribution:

Act as the central point of contact for collecting and organizing content for the school yearbook, ensuring deadlines are met and overseeing timely distribution once published.

Prepare constituent profiles:

Compile and organize background and engagement information on donors, families, or other stakeholders for use by Advancement staff.

EMPLOYEE RELATIONS & OTHER RESPONSIBILITIES

Responds to employee and volunteer requests and performs other customer service functions. Provides clerical support and performs other duties as assigned. Participates in other school activities including (but not limited to) covering lunch duty periodically, working with a "buddy" class, participating in school-wide training and planning, and professional development.

MINIMUM QUALIFICATIONS

Bachelor's Degree and three years of experience in development/fundraising, or other relationship-building areas in an educational institution or non-profit. Knowledge of Raiser's Edge, preferably Raiser's Edge NXT, as well as Blackbaud K-12 software and event management systems is preferable. Knowledge of auction software packages like OneCause also desirable. Experience in an independent school preferred.

GENERAL REQUIREMENTS

Background Checks and Screening :

Successful completion of periodic background checks, including an FBI background check, and, at the discretion of the school, drug and alcohol screening.

Interpersonal Skills :

Excellent communication skills, a courteous demeanor, and commitment to fostering a positive school environment.

Technical Proficiency :

Proficiency with common computer applications, including word processing and shared calendars.

Professionalism :

Sound judgment, discretion, and the ability to maintain confidentiality and composure under pressure.

Reliability :

Consistent and punctual attendance; able to prioritize and manage multiple tasks efficiently.

Compliance :

Adherence to all policies and procedures outlined in the Beauvoir Faculty & Staff Handbook.

Flexibility :

Willingness to adapt to changing circumstances and work hours, as needed.

Cultural Competence :

Respect for diverse cultures and backgrounds.

Child Protection :

Commitment to child safety and well-being.

WORKING CONDITIONS

(SCHEDULE, PHYSICAL

DEMANDS, AND WORK ENVIRONMENT

)

Physical Demands :

Prolonged periods of sitting, standing, walking, climbing stairs, reaching, twisting, turning, kneeling, bending, and stooping.

Manual Dexterity :

Frequent grasping, repetitive hand movements, and fine motor skills.

Physical Strength :

Lifting, carrying, pushing, or pulling objects weighing up to 25 pounds.

HOW TO APPLY

Interested candidates should send a cover letter, résumé, and three references to the attention of Geoff Johnson - Director of Institutional Advancement, at Geoff.

Johnson@bvrschool.org. Beauvoir the National Cathedral Elementary School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Nothing in this Job Description restricts the School's right to assign or reassign duties and responsibilities to this position at any time. This position is at will, which means that either the employee or the School may terminate the relationship at any time, with or without notice and for any reason or no reason.