Administrative Coordinator 1/2/3 (Child Welfare - Lake Charles Region)

Department

MISSION DCFS

is working to keep children safe, helping individuals and families become self-sufficient, and providing safe refuge during disasters. Department VISION We care for the well-being and safety of Louisiana's people. Department VALUES Treating all people with dignity, compassion and respect, while providing services with integrity. This vacancy is located in the Calcasieu Parish Child Welfare Office in Lake Charles, LA. At The Department of Children and Family Services, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity. We're looking for an Administrative Coordinator to serve as the first point of contact at the agency in our Child Welfare Office in Calcasieu Parish, creating a welcoming environment for clients and visitors and providing administrative support that keeps our front office running smoothly. This position provides clerical, programmatic, and administrative support functions for staff, applicants and clients of the Calcasieu Parish Child Welfare office.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES

Selected Core Competencies:

Communicating Effectively:

The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.

Accepting Directio n:

The ability to be open and willing to follow guidance or instructions.

Demonstrating Accountability:

The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Selected Preferred Competencies:

Managing Time:

The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Following Policies and Procedures :

The ability to follow, reinforce, adapt or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules and organizational policies. No experience or training is required. The official job specifications for this role, as defined by the State Civil Service, can be found here .

Job Duties:

Assistant to Child Welfare Program Case Manager in CPI, Foster Care, Family Services, Adoptions, and Home Development programs. Directly assists case managers. Must be able to make decisions and function independently in order to properly carry out duties related to this position. Responsible for accessing Tracking Information Payment System (TIPS) and ACESS through the terminal processor to search current and/or previous involvement in programs to cross reference any duplicate entries or assignment of case data reported for abuse and/or neglect complaints. Responsible for inputting information in TIPS on child(ren) coming into the primary programs and parents for tracking and payment purposes; updates client changes. Sets up case records on child(ren) coming into State's custody and the parent(s) of the children Research Medicaid system for child(ren) in State custody and facilitate opening child in Medicaid if not already. Perform clearance in MEDS for all programs. Performs other clerical duties as assigned.

Position-Specific Details:

Appointment Type:

This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. Also, it may be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression:

This position may be filled as an Administrative Coordinator 1-3, depending on selected applicant.

Work Schedule:

Typically, work hours are 8:00 am to 4:30 pm, Monday - Friday. Flexible work schedules are available after meeting certain criteria and is dependent upon the position you are applying for. Some positions require working shifts.

Work Location:

Lake Charles Region How To Apply:

No Civil Service test score is required in order to be considered for this vacancy. To apply for this vacancy, click on the "Apply" link above and complete and electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. •Information to support your eligibility for this job title must be included in this application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact: Brittney Gunter DCFS Human Resources Brittney.

Gunter.

DCFS@LA.GOV DCFS is an "Equal Opportunity Employer" and Louisiana is a "State as a Model Employer (SAME) for People with Disabilities" that supports the recruitment, hiring, and retention of individuals with disabilities.