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Job Description
Position Summary:
The Church Administrator provides administrative, operational, and relational leadership to the church's ministries, staff, volunteers, and congregation. This role ensures that church operations run smoothly, members and guests are connected and cared for, and membership systems, lay leadership development and financial records are maintained with excellence.
Key Areas of Responsibility:
Stewardship & Financial Administration:
Support the church's stewardship and financial processes through accurate recordkeeping and administrative coordination. Record and track giving, pledges, and designated gifts. Process deposits and ACH transfers Maintain accurate donor and financial records. Support logistics for annual stewardship campaigns and quarterly giving statements. Support Share Omaha, Giving Tuesday and other church fundraising efforts. Coordinate with accounting partners and support ministry staff payroll, PTO, and contractor payments.
Help create a welcoming and connected community by supporting guest engagement, membership processes, and volunteer involvement. Welcome and follow up with guests, members, and community partners. Track attendance and identify opportunities for pastoral follow-up. Support membership pathways, spiritual formation opportunities, and ministry connections. Maintain membership records and church database systems. Manage staff compliance with Safe Gatherings policies and procedures. Foster relationships through communication, hospitality, and volunteer engagement.
Administration & Ministry Support:
Provide administrative and operational support for worship, communications, events, and facility readiness. Respond to inquiries and coordinate communication across ministries. Support weekly worship services, worship guide creation and volunteer coordination. Back-up facebook live for worship and events. Manage the weekly church e-newsletter and other ministry communications. Ensure facilities, supplies, and ministry resources are prepared and available. Assist with special events, seasonal services, weddings, funerals, and community outreach activities. Support staff meetings, board preparation, and denominational reporting twice a year. Care for other duties as assigned
Core Competencies Mission Ownership:
Demonstrates understanding and full support of the mission, vision, value and beliefs of the congregation; can demonstrate those values to others; consistently behaves in a manner congruent with the mission, vision, values and beliefs.
Hospitality/Accessibility :
Generates a sense of hospitality and or accessibility by their very presence; communicates a sense of warmth, openness and approachability; fosters natural connections between members of the congregation and with guests; supports a culture of welcome and connect tin; demonstrates appropriate and boundaries expressions of care and hospitality.
Personal Resilience:
Can effectively cope with change and uncertainty; can shift gears comfortably; can decide and act without having the total picture; isn't upset when things are up in the air; can comfortably handle risk and uncertainty; is flexible.
Time Management :
Is able and willing to focus time on tasks that contribute to organizational goals; is action oriented and energetic about worthwhile activities; Uses time effectively and efficiently; values time and respects time of others; concentrates his/her/their efforts on the most important priorities; can appropriately balance priorities.
Membership Development :
Supports the membership process of the congregation with a well defined articulation of membership and its benefits; tends all levels of relationships (orbits); actively connects visitors with the life of the congregation in ways that support commitment and growth; understands the membership processes of the community as a system that incorporates hospitality, generosity, connection and deployment into service.
Teambuilding :
Blends people into teams when appropriate; leads the team successfully through difficulties and challenges, including conflict within the team; creates a strong moral and spirit, celebrates successes in terms of the whole team; prepares the team to succeed; shares the why; creates a filing of belonging and pride in the team.
Interpersonal Skills :
Establishes good working relationships with all others who are relevant to the completion of work; works well with people at all levels of the organizations we engage and the congregation; builds appropriate rapport; considers the impact of action on others (online and unperson); uses diplomacy and tact; is approachable; avoids communication triangles. Attention to
Detail :
Constantly attends to the many small pieces which must be assembled into an organized whole; follows up on missing or out of balance items; resolves unanswered questions needed to address a problem; keeps the larger picture in mind while tending the smallest details. Qualifications Strong organizational and administrative skills. Excellent communication and interpersonal abilities. Ability to manage multiple priorities with attention to detail. Proficiency with office software, databases, and digital communication tools. A commitment to hospitality, collaboration, and the justice-seeking mission of the Urban Abbey United Methodist Church. Preferred Qualifications Experience in a church, nonprofit, educational, or community-based organization. Familiarity with donor databases, membership systems, and volunteer coordination. Experience supporting financial administration and event planning.
Scope and Range of Decisions:
The employee has the ability to make independent decisions in his/her area of ministry that align with the vision, mission, values and initiatives of the Urban Abbey. Coordinates with the Founding Pastor and carries out duties with broad direction provided by the pastor. Work Conditions, Physical Activities and Characteristics Work is performed indoors at Urban Abbey. This person may be able to work from home one or two days a week. The person in this position must have the ability to transport themselves and needed materials to and from Urban Abbey for outreach at other churches and supply purchasing.
Pay:
$50,652.00 - $65,000.00 per year
Benefits:
Employee discount Health insurance Paid time off Professional development assistance People with a criminal record are encouraged to apply Application Question(s): Why would you like to work for Urban Abbey? Tell us about your experience working for social justice, inclusion and human rights? Are you comfortable working for a progressive United Methodist Church? Tell us about your passions?
