Student Office Assistant (2026-2027)

Student Office Assistant (2026-2027) Florida International University, United States about 1 hour ago

Location:

Miami, FLORIDA

Deadline:

13 May 2026 Florida International University is a Top 50, preeminent public research university with 55,000 students from all 50 states and more than 140 countries, as well as an alumni network of more than 340,000. Located in the global city of Miami, the university offers more than 200 degree programs at the undergraduate, graduate and professional levels, including medicine and law. FIU faculty are leaders in their fields and include National Academy members, Fulbright Scholars and MacArthur Genius Fellows. A Carnegie R1 institution, FIU drives impactful research in environmental resilience, health and technology and innovation. Home to the Wall of Wind and Institute of Environment, FIU stands at the forefront of discovery and innovation. With a focus on student success, economic mobility and community engagement, FIU is redefining what it means to be a public research university. The Office Assistant is a part-time, paraprofessional staff member of the Department of Housing and Residential Experience at Florida International University. The Office Assistant works closely with and is directly responsible to their immediate supervisor, a member of the Residential Experience central staff (Assistant Director or Director). The Office Assistant is expected to perform a variety of duties that contribute to the overall operation of the Residential Experience Office. The Office Assistant is expected to: ¿ Be a receptionist for the Residential Experience, serving as an information resource to callers, taking messages, and forwarding calls appropriately. ¿ Assist the Residential Experience Office/Central staff with administrative duties such as supply orders, maintaining calendars for staff, scheduling meetings, administrative projects/tasks such as data entry, record keeping, inventories, and running errands, etc. ¿ Provide administrative assistance to the Director & Assistant Director (s) of Residential Experience however needed. ¿ Be a representative of the Department and University to students, staff, and guests. ¿ Organize and keep an inventory of supplies. ¿ Triages and responds to Residential Experience accounts ¿ Maintain office equipment and submit repair requests as necessary. ¿ Assist with record keeping by maintaining regular and electronic files related to personnel and/or student information. ¿ Enforce Housing & University policies, rules and regulations and provide documentation of policy violations to a supervisor. ¿ Perform other duties as assigned and deemed necessary by the Residential Experience central staff. ¿ FIU undergraduate or graduate student (degree seeking) and enrolled in full-time credits ¿ Maintain a semester and cumulative GPA of 2.5 and working towards satisfactory academic progress ¿ Able to work during business hours of Monday through Friday 8:30am to 5:00pm ¿ Must meet all eligibility requirements for employment, as stipulated by Florida International University ¿ Must abide by all Housing & University rules and regulations ¿ Experience as an administrative assistant, or office admin assistant ¿ Proficiency in MS Office ¿ Attention to detail and problem solving skills ¿ Excellent written and verbal communication skills Student Assistant Applicants must be currently enrolled as a student at FIU with a minimum of six (6) credits as an Undergraduate student or three (3) credits as a Graduate student during the Fall and Spring semesters. During the Summer semesters, Students need only remain enrolled and are not required to take credit hours, but cannot have graduated. Upon decreasing credit hours or graduating, student employment must end. Hours vary based on the Office Assistant¿s availability but are not to exceed twenty (20) hours per week. The Office Assistant will receive a biweekly paycheck for their hours worked during the applicable pay period. $16.50/hour Criminal ground Check This student appointment may be subjected to a pre-employment background check. Current Employee As a current employee, you must log into Employee Self Service (ESS) to for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format. •This posting will close at 12:00 am of the close date. Prospective Employee If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications". To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume. •This posting will close at 12:00 am of the close date. Clery Notice In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act , the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: police.fiu/download/annual-security-fire-safety-report/ . To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station). Pay Transparency Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. Notice of Non-Discrimination FIU is a State University System of Florida member, Equal Opportunity, Equal Access, and Affirmative Action Employer for individuals with disabilities and veterans. All qualified applicants will receive consideration for employment decisions, programs, and events without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status. For inquiries regarding non-discrimination, contact FIU's Office of Civil Rights at 305.348.2785 or email ocrfiu. Reasonable Accommodation Statement Should you need an ADA accommodation to participate in a University event, program, or activity or need to request materials in an accessible format, please contact FIU's Office of Civil Rights (OCR) at 305-348-2785 or accommodationsfiu. All requests for ADA accommodation or accessible materials for this event must be submitted to OCR at least seven (7) business days prior to the event or at the earliest possible opportunity.