Senior Budget, Contracts & Support Coordinator

Senior Budget, Contracts & Support Coordinator Salary $65,642.56 - $98,463.83 Annually Location

FL 34950, FL

Job Type Full-Time Exempt Job Number 26-00022 Department Port, Inlets and Beaches Division SLC Port Opening Date 04/01/2026 Closing Date 4/17/2026 5:00 PM Eastern Description Benefits Questions Job Summary The Senior Budget, Contracts & Support Coordinator is an independent, senior-level professional responsible for overseeing the administrative, fiscal, contract, procurement, and external relations functions of the Port, Inlet and Beaches Department. This role provides comprehensive budget oversight, contract and grant administration, purchasing coordination, tenant and stakeholder relations, and executive support to the Department Director. The position requires advanced knowledge of governmental budgeting, procurement, and public sector operations, along with the ability to manage multiple priorities, work independently, and ensure compliance with County policies and applicable state and federal regulations while promoting fiscal accountability and operational excellence.

Essential Job Functions Budget Development, Financial Oversight & Fiscal Analysis:

Develop, monitor, and oversee multiple operating, capital, project, grant, and special district (including Erosion District and MSTU) budgets. Prepare, review, and present financial reports, budget analyses, grant monitoring documentation, and compliance reports. Conduct fiscal analysis and pre-audit reviews of invoices, purchase orders, procurement card statements, work orders, and related documentation. Identify potential budget issues and proactively notify the Department Director or designee with recommended solutions. Ensure adherence to special district funding requirements and applicable fiscal regulations.

Contracts, Procurement & Compliance Administration:

Implement and manage departmental purchasing activities in accordance with County policies and public procurement regulations. Develop and coordinate bid documents, Requests for Proposals (RFPs), and Requests for Qualifications (RFQs). Administer contracts, capital equipment purchases, work authorizations, and inventory control processes. Ensure compliance with signing authority requirements, purchasing policies, public procurement standards, and audit controls. Maintain documentation in accordance with public records laws and internal retention requirements.

Grants & Project Management Support:

Support development and monitoring of program, service, and capital project budgets and contracts. Ensure compliance with grant requirements, fiscal procedures, and regulatory standards. Coordinate staff engagement in departmental projects and initiatives, including scheduling, tracking deliverables, and follow-up.

Board, Committee & Administrative Coordination:

Provide administrative support to advisory boards, committees, and work groups, including agenda preparation, public meeting notices, minutes, attendance tracking, and required reporting. Track committee requests, assignments, and follow-up actions. Coordinate executive-level administrative support including scheduling, correspondence preparation, travel arrangements, and information requests. Prepare and review internal and external correspondence for accuracy, format, grammar, and completeness.

External Relations, Tenant & Customer Service Management:

Establish and maintain effective working relationships with tenants, federal, state, and local agencies, private entities, prospective business clients, County staff, and the general public. Develop and implement customer service protocols, processes, and policies. Coordinate tenant relations programs and engagement initiatives to enhance communication and partnership effectiveness. Respond to complex inquiries and operational issues with minimal direction.

Office Management & Staff Support:

Maintain organized electronic and hard-copy recordkeeping systems. Oversee administrative office operations and daily recordkeeping functions. May train, assign, and/or supervise administrative, fiscal, or program staff. Execute and oversee departmental events and meetings.

PHYSICAL REQUIREMENTS

Work is primarily performed in a standard office environment and involves prolonged periods of sitting with occasional walking and standing. The position requires extended computer use, frequent use of hands and fingers for keyboarding and handling documents or small items, and fine motor skills. Good vision and hearing, with or without correction, are required. The ability to occasionally lift and carry up to 10 pounds is also necessary.

ENVIRONMENTAL CONDITIONS AND WORK HAZARDS

Work is performed in a climate-controlled government office environment with regular interaction with staff, elected or appointed officials, tenants, regulatory agencies, and the public. The position involves prolonged sitting and extensive computer use, which may result in eye strain or repetitive motion discomfort. Work is primarily desk-based with occasional movement within the office, standard lighting, and moderate noise levels typical of a collaborative office setting. No specialized safety equipment is required; however, during declared emergencies, extended hours and assignments in support of emergency operations may be necessary.

SUPPLEMENTAL INFORMATION

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, Management reserves the right to modify, add or remove duties and assign other duties as necessary that are a logical assignment to the position.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES

County employees are considered essential personnel in providing and continuing services to our community during and following a disaster , such as a hurricane, or in other emergency situations . As a requirement of County employment,County employees are subject to being required to remain at work during an event, respond to a recall immediately following an event and/or immediately reporting to work when an all clear is declared by the County Administrator . During these types of events, County employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location, and work schedule to fit the needs of the County and its citizens.

ADA STATEMENT

A qualified employee or applicant with a disability may be afforded a reasonable accommodation to perform the essential job functions of a position in compliance with the Americans with Disabilities Act.

EEO STATEMENT

St. Lucie County BOCC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, national origin, age, disability, or any other protected characteristic. We encourage all qualified candidates to apply. Qualifications Candidates should possess a solid foundational background that demonstrates their ability to engage with the responsibilities of the role effectively. Graduation from an accredited four-year college or university; relevant experience or additional education may substitute for formal education. Minimum of six (6) years of progressively responsible experience in high-level administrative, office management, fiscal, budget, contracts, or related public sector work. Knowledge of governmental budget development and monitoring processes; public procurement principles; contract administration; grant management; and special district funding requirements. Knowledge of office management principles, public meeting procedures, document preparation standards, and customer service best practices. Ability to conduct and interpret fiscal analysis and present financial information clearly and accurately. Ability to understand and apply complex regulatory, grant, and fiscal requirements. Demonstrated ability to build and maintain effective relationships with government agencies, regulatory entities, tenants, stakeholders, and the public. Strong organizational skills with the ability to manage multiple priorities independently and meet deadlines with minimal supervision. Advanced proficiency in Microsoft Office Suite and Adobe. Experience with Banner or similar governmental accounting systems, agenda management platforms and work order systems. Strong written and verbal communication skills, including proper grammar, punctuation, and formatting. Must possess and maintain a valid Florida Driver's License with a good driving record. Additional Information Pay Grade

G203 PRE-EMPLOYMENT SCREENING

This position requires a physical, drug testing, driver's license verification and level 1 background screening.

BOARD APPROVED HOLIDAYS

(14 days per year) New Years Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Veterans Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day 3 Floating Holidays If a holiday falls on a Saturday, the Friday before will be observed. If the holiday falls on a Sunday, the following Monday will be observed. The County Administrator is authorized to change the observation schedule of holidays falling on weekends.

VACATION LEAVE

Years of Eligible Service Vacation Days per Year Less than 5.0 years 10 5.0 to less than 11.0 years 15 11.0 to less than 21.0 years 20 21.0 to less than 22.0 years 21 22.0 to less than 23.0 years 22 23.0 to less than 24.0 years 23 24.0 to less than 25.0 years 24 25.0 years and above 25 SICK LEAVE Paid Sick Leave accrues at a rate of eight (8) hours per month of service. Sick leave has an unlimited accrual balance.

OTHER BENEFITS

Health, Dental and Vision Plans Employee Wellness Center Life Insurance Shared Sick Leave Jury Duty or Witness Leave Military Leave Bereavement Leave State of Florida Retirement (FRS)

OPTIONAL BENEFITS AVAILABLE

Accident Protection Plan Deferred Compensation 01 How many years of experience do you have working with grants/granting agencies? 02 How many years of experience do you have using Microsoft Excel? 03 How many years of experience do you have with managing capital and operating budgets? Required Question Employer St. Lucie County Board of County Commissioners Address 2300 Virginia Avenue Fort Pierce, Florida, 34982 Website https://www.stlucieco.gov/departments-and-services/human-resources#!/