Special Services Funding Specialist

Primary Purpose Coordinate and oversee district SHARS and Medicaid billing processes to ensure compliance with state and federal requirements, maximize reimbursement opportunities, and support collaboration between Special Education, Nursing Services, Finance, campuses, and third-party vendors. Qualifications Education/Certification Bachelor's degree preferred Experience with SHARS, Medicaid billing, RMTS, school finance systems, or related compliance systems preferred Special Knowledge/Skills Knowledge of SHARS, RMTS, Medicaid billing procedures, and compliance requirements Strong organizational, communication, and problem-solving skills Ability to analyze reports and monitor compliance data Ability to maintain confidentiality and manage multiple deadlines Proficient in Microsoft Office and applicable software systems Experience Experience in public education, special education, nursing services, Medicaid billing, or related field preferred Major Responsibilities and Duties Coordinate district SHARS and Medicaid billing processes. Manage district participation in RMTS systems and Medicaid billing platforms. Assist with preparation and submission of the annual SHARS Cost Report. Monitor staff licensure, credentialing, NPI information, and Medicaid billing eligibility requirements. Provide training and support regarding SHARS documentation and compliance procedures. Audit documentation, service logs, and billing records for compliance and accuracy. Monitor Accuracy Reports and assist staff in correcting documentation discrepancies. Collaborate with vendors, district departments, and campuses regarding Medicaid billing processes and concerns. Maintain required SHARS, RMTS, and Medicaid documentation and records. Assist with parent consent and Medicaid notification processes. Develop and maintain procedures related to SHARS and Medicaid billing practices. Support district efforts to maximize Medicaid reimbursement while maintaining compliance. Stay current on state and federal Medicaid requirements and communicate updates to district staff. Perform other duties as assigned. Supervisory Responsibilities None. Mental Demands / Physical Demands / Environmental Factors Tools/Equipment Used Standard office equipment including personal computer and peripherals. Posture Prolonged sitting; occasional standing, walking, bending, and reaching. Motion Frequent use of hands for computer keyboard and data entry. Environment Work primarily conducted in an office setting with occasional travel between district facilities. Mental Demands Work with frequent interruptions; maintain emotional control under stress; manage multiple priorities and deadlines.