Specialist Accounts Payable

Job Overview Perform advanced level finance and accounts payable assignments. Monitor all direct pay vouchers on behalf of FBISD. Verify payee information and maintains a log of all incoming vouchers. This position will serve as the back up to the Accounts Payable Manager and will perform any of the manager's responsibilities in his/ her absence. Position Description Essential Duties and Responsibilities Maintain files of all invoices and purchase order documents for administrative budgeted funds paid through the Accounts Payable Office Rotate with the Accounts Payable Clerks to open and sort incoming mail Audit, stuff, and mail payment checks Assist Accounts Payable Manager in issuing weekly and payroll check cycles Supervise the scheduling and disposition of Accounts Payable records in accordance with the retention schedule Supervise the program of preservation of permanent Accounts Payable records Work in liaison Activities Fund Accountant with reference services for inactive and archival of Accounts Payable records Work in liaison Activities Fund Accountant with the destruction of Accounts Payable records and classified documents Utilize a wide range of office equipment, including computer technology and software/hardware systems used in the District Qualification Requirements To perform this job successfully, an individual must be able to perform each of the above essential duties satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or abilities, required unless otherwise stated as preferred. Reasonable accommodations may be made to enable individuals with disabilities to perform the essentials functions. High School Diploma or GED Associate's Degree preferred Considerable knowledge of school division policies and regulations regarding the accounts payable process Considerable knowledge of process, procedures, and requirements of accounts payable Considerable knowledge of records management and modern office methods, procedures, and practices Considerable knowledge of state and local legal requirements of record retention Ability to make arithmetical computations rapidly and accurately Ability to maintain accounting records Ability to maintain a high level of confidentiality Ability to communicate effectively, both orally and in writing Ability to supervise and delegate the work of others Physical Requirements/Working Conditions The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in classrooms, offices, work stations and meeting rooms. The position requires occasional walking, standing, sitting, bending, stooping, kneeling, crouching, crawling, and lifting/carrying work related items weighing less than 40 pounds, such as books, papers and presentation materials. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; and talk or hear. Specific vision abilities required by this job include close vision, color vision, and the ability to adjust focus. Attendance at conferences and professional development is required. Work involves everyday risks and discomforts which require normal safety precautions when operating equipment or performing job duties. May work prolonged or irregular hours and must be able to maintain emotional control under stress. Additional Information Generally good working conditions. Little to no exposure or danger. Everyday risks require normal safety precautions