Supply Ordering & Inventory Coordinator

About Us The Heartland Roadshow, established in 2009, is a premier buyer of estate jewelry, precious metals, gold and silver coins, and collectibles. If you've ever seen "Antiques Roadshow", this is similar to what we do. We set up boutique "buying events" at various hotel locations throughout the region, where folks come to sell us their estate items - primarily gold, silver, coins, and watches. Overview The Supply Ordering & Inventory Coordinator is responsible for managing the ordering, tracking, and fulfillment of buyer kits and operational supplies across all nationwide events. This role ensures buyers are equipped with the materials they need to operate successfully by maintaining accurate inventory, assembling kits, and coordinating timely shipments. This is a hands-on role that requires strong attention to detail, organization, and the ability to manage high-volume, repetitive tasks in a fast-paced environment. Responsibilities Order and manage inventory for first-time buyer kits, kit refills, and supplies to support nationwide operations. Assemble and prepare first-time buyer kits, ensuring all required materials are included and accurate. Track inventory levels and maintain accurate, up-to-date records. Monitor supply usage trends and ensure inventory is replenished in a timely manner. Coordinate shipments to both the warehouse and directly to buyers for upcoming shows. Track deliveries and ensure supplies arrive on time; follow up on delays, missing items, or issues. Coordinate returns as needed. Communicate with carriers (e.g., UPS) as needed to manage shipping logistics. Process and reconcile supply-related expenses and receipts in accordance with company procedures. Serve as a point of contact for buyers and operations regarding supply needs and issues. Support weekly show preparation by ensuring all required materials are ordered, assembled, and delivered on time. Skills & Qualifications Strong attention to detail and commitment to accuracy Highly organized with the ability to manage repetitive, high-volume tasks Ability to work independently and prioritize effectively in a fast-paced environment Comfortable managing inventory and tracking data in spreadsheets Strong problem-solving skills, especially around logistics and delivery issues Clear and professional communication skills Ability to handle physical inventory (up to 60 pounds) and kit assembly Demonstrated ability to take ownership of work from end to end, ensuring tasks are completed accurately, on time, and with full accountability Preferred Qualifications Experience in inventory management, logistics, or supply coordination Experience working in warehouse or physical inventory environments Familiarity with shipping and delivery tracking processes Prior experience in a leadership or (assistant) management role with direct experience supporting, coordinating, or overseeing team members Pay $24-28 per hour Why Join Us? Be part of a fast-paced, operations-driven team supporting nationwide events Play a critical role in ensuring field teams are set up for success Work in a highly organized, execution-focused environment Opportunity to contribute to a growing and evolving organization The Heartland Roadshow is committed to a fair, respectful, and inclusive hiring process, evaluating candidates based on their experience and alignment with the role. If you need assistance or accommodation at any point during the application or interview process, please contact our Human Resources team at Careers@heartlandroadshow.com