Educational Associate for AI Initiatives

Carleton College Non-Exempt Position Description Job Title:

Educational Associate for AI Initiatives Reports To (Title):

Director of AI Academic Initiatives Division:

Office of the

Provost Revision Date:

January 3, 2025

Project Overview:

Recent advances in Artificial Intelligence (AI) technology, particularly the availability of generative AI tools, have the potential to transform the ways we work, communicate, and create. Carleton College is committed to teaching students how to use these tools ethically, equitably, and sustainably to prepare them for an AI-infused world. Carleton also seeks to explore the ways that AI tools will influence teaching & learning strategies and changes to the operational work of the college and its employees.

Position Overview:

The Associate for AI Initiatives will play a role in Carleton's efforts to integrate AI technology, such as ChatGPT, Gemini, Adobe Firefly, and Notebook LM, into our teaching, student support, and administrative operations. The Associate will report to the Director of AI Academic Initiatives and will work collaboratively with the rest of the AI Core Team (Provost, Chief Technology Officer, LTC Director, Director of Academic Technology and Information Security Officer) as well as individual faculty and staff members. This is an entry-level position with many opportunities to learn more about Generative AI and to be part of a team that is exploring next steps for Carleton.

Essential Job Functions/Responsibilities:

Explore AI Technologies:

tracks the developing literature on AI in education and looks for new tools and techniques that might support the curricular, research, or administrative work of Carleton faculty, students, and staff. Investigates and reports on emerging AI technologies, initially in partnership with others on campus and later as an individual effort. Explore Uses of AI in

Education:

tracks programming and support materials related to AI at other higher ed institutions, looking for opportunities for parallel programming and strategic partnerships at Carleton including ethical considerations and sustainability efforts.

Campus-Wide Outreach:

aids the Core Team in maintaining communication among stakeholders in Carleton's educational mission. This includes efforts to promote existing AI resources and to assess further needs for faculty, students, and instructional staff. In particular, will help the Director of AI Academic Initiatives and the AI Core Team understand students' needs and perspectives regarding AI tools. Maintain the carleton.edu/ai

Site:

includes organizing content created by the Director of AI Academic Initiatives, the AI Coordinating Committee, and the AI Core Team. May generate content (blog posts, event descriptions, etc.) to promote AI-related work and resources. Assist with

AI-Related Programming:

includes events, workshops, listening sessions, and presentations led or organized by the Director of AI Academic Initiatives or other members of the Core Team, as well as supporting meetings of the AI Community of Practice.

Support AI Literacy Efforts:

works with the Director of AI Academic Initiatives, the Director of Academic Technology, and others on the AI Core Team, to create and deliver resources to facilitate campus-wide AI literacy.

User Support and Training:

participates in individual and group training sessions regarding use of generative AI. Supports administrative users in their explorations of Gen AI tools. Possible Job Functions/Responsibilities (time permitting): Provide support of AI technologies: works with the Chief Technology Officer and other Carleton staff members to explore and support user-friendly AI applications such as Amplify. Provide support of security considerations related to AI technologies: works with the Information Security Officer to create a list of vendor-provided AI tools and chatbots in use at Carleton. Supports evaluation of data security implications of each vendor.

Explore applications of AI tools:

researches opportunities for developing custom Carleton chatbots using tools such as OpenAI's GPT Builder. Develops and tests ways to create AI-enabled access to information (e.g. asking questions against the Carleton Handbook).

Education/Experience/Skills:

Required:

Bachelor's Degree or equivalent combination of education and work experience. Preference given to applicants with good writing and problem solving skills. Willingness and ability to consistently acquire new knowledge and skills Excellent oral and written communication skills, adaptable to varied situations Strong analytical skills and aptitude for learning how to use new technologies Demonstrated commitment to collaborative decision-making Strong orientation towards serving institutional goals Detail orientation Basic experience using one or more Gen AI tools (ChatGPT, Gemini, etc) is preferred

NOTE:

This job description is not intended to be all-inclusive. Employees may perform other related duties as negotiated to meet the ongoing needs of the organization. Carleton College is committed to providing a true liberal arts education—a curriculum that challenges our students to learn broadly and think deeply. Instead of training for one narrow career path, Carleton students develop the knowledge and skills to succeed in any walk of life. Founded in 1866, Carleton College is a private, coeducational liberal arts college of roughly 2,000 students located in the historic river town of Northfield, Minnesota. Nationally recognized as the nation's top college for undergraduate teaching, Carleton is known for its academic rigor, intellectual curiosity, and sense of humor. Carleton offers 33 majors and 38 minors in the arts, humanities, natural sciences, mathematics, and social sciences. At Carleton, faculty and staff members work together across departments to create a seamless and supportive environment for students. Carleton College occupies more than 1,000 scenic acres of campus, arboretum, over 100 campus buildings, and athletic fields. Located 40 miles south of Minneapolis and St. Paul, Carleton offers access to the cultural advantages of a major metropolitan area. Carleton College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The notice of nondiscrimination is located at our Title IX at Carleton page. Carleton College is an equal opportunity educator and employer. Carleton College does not discriminate on the basis of race, color, creed, ethnicity, religion, sex, national origin, marital status, veteran status, actual or perceived sexual orientation, gender identity and expression, status with regard to public assistance, disability, or age in providing employment or access to its educational facilities and activities. View 'About Carleton'' Diversity Page. Carleton College's Annual Security and Fire Safety Report is available for review. The report includes statistics for the previous three years concerning reported crimes occurring on/near campus. The report also includes institutional policies concerning campus security. You can obtain a copy of this report by contacting Carleton College Security Services or by visiting the Security Services website.