AI Automation Specialist/Engineer

AI Automation Specialist/Engineer Ember Holdings Newport Beach, CA Job Details Part-time | Full-time $20 - $25 an hour 1 day ago Qualifications CRM software Automation Workflow management (operations management method) Databases Implementing APIs

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system proficiency AI Full Job Description Who We Are We're a fast-moving real estate investment and property management company operating in the multiple facets of real estate — from short-term rentals and rooming houses to wholesale acquisitions/dispositions and active rehab projects. The Role We're hiring one builder to embed with our team for the next six months plus (with an opportunity to become a permanent addition to the team) and rebuild this company on an AI-first stack. You'll be building the actual systems — with Claude,, GoHighLevel, and whatever else gets the job done — that replace dozens of manual workflows across transaction coordination, finance, wholesale operations, and dispositions.

Responsibilities:

What you'll build (in priority order) 1. Transaction Coordinator Bot. Replaces a full-time TC. Monitors the escrow inbox, parses contracts, auto-creates deal records in GoHighLevel, requests POF/EMD/IDs from buyers, follows up automatically, coordinates with title companies, tracks every contingency deadline, and assembles the close packet. Built in three phases (v0/v1/v2) so it's earning value the entire build. 2. Financial Operations Suite.

One unified system covering:

wholesale fee invoicing, rent tracking, monthly recurring expenses, per-property and per-entity P&L, commission payouts, and EA task automation. Built on a single source of truth (Airtable or Supabase) so when a deal closes — invoice fires, commission lands, EA gets a checklist, P&L updates. Zero manual entry. 3. Wholesale Deal Structure. Centralized deal database, performance dashboard, contract and assignment template system, deal post-mortem AI. The reporting and infrastructure layer that turns scattered deal activity into a measurable, repeatable operation. 4. Dispositions Stack. Buyer list intelligence (auto-tagged by zip, asset class, closing speed, reliability), one-click smart deal blast (only matched buyers get notified), buyer onboarding and verification, reactivation sequences, and a buyer scoring model trained on closed deals. Plus, running underneath everything from week 1: GoHighLevel rebuild (five clean pipelines, real workflows, real reporting) and email consolidation. Out of scope (deliberately): acquisitions tooling (built separately by our acquisitions manager), voice agents, county scrapers, property management automations, Airbnb tools, marketing engines. What we need from you Some experience building production AI / automation systems — not just demos or course projects. Fluent with LLM APIs (Claude, OpenAI) — including tool use / function Strong with workflow orchestration . Comfortable with REST APIs, webhooks, JSON, and Python or JavaScript. No-code / low-code databases — Airtable, Supabase, or similar. CRM experience — bonus if it's GoHighLevel.

Bonus:

any real estate, property management, or short-term rental operations exposure but not required. Who you are Self-directed. You're given outcomes, not tickets. Nobody wants to manage you, and you don't want to be managed. You translate business pain into systems. Comfortable shadowing operators for a week before writing a line of code. Tech-omnivore. A new tool drops every month — you're already building with it before most people hear about it. Direct. You'll push back when an idea is wrong and propose a better one. Engagement details

Type:

1099 contractor, hourly billing, bi-weekly pay.

Location:

In-person at our Newport Beach, CA office Path to full-time: Strong performers will be offered a AI & Automation role at month 4-6 How to apply — read carefully Don't send a resume cover letter.

Send these three things:

Your Resume One paragraph: pick any one item from the list above. How would you build it in week 1? (You can submit this when you apply) Earliest start date, and confirmation you can work in person in Newport Beach.

Availability:

30 hours to 40 hours a week, Monday - Friday in person for specific hours, remote work may be needed at times outside regular working hours or on weekends. This is a 1099 position

Pay:

$20.00 - $25.00 per hour Application Question(s): pick any one item from the list in the job posting. How would you build it in week 1? Earliest start date, and confirmation you can work in person in Newport Beach.? Ability to

Commute:

Newport Beach, CA 92660 (Required)

Work Location:

In person