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Executive Coordinator
Job
Hollywood Chamber of Commerce
Los Angeles, CA (In Person)
$57,844 Salary, Full-Time
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Job Description
Executive Coordinator Hollywood Chamber of Commerce - 4.3 Los Angeles, CA Job Details Full-time $25.23 - $30.39 an hour 19 hours ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Confidential information handling Writing skills Client inquiry handling Customer inquiry handling Video conferencing software Productivity software Video conferences (communication methods) Video conferencing systems operation
Full Job Description Job Overview:
The Executive Coordinator position is primarily responsible for ensuring all interactions with the Executive Office are productive and positive. Although the Executive Coordinator reports directly to the President/CEO, the position is also expected to assist staff members, Board members, Chamber members, and the public.Duties and Responsibilities Include:
Executive Office Support - 45%.- Coordinate and calendar meetings and field calls and emails for the President/CEO.
- Prepare and draft correspondence to include memorandums, e-mails, reports, and presentations on behalf of President/CEO.
- Relay pertinent information, necessary materials, and other tasks as directed. Corporate Secretarial Support - 35%.
- Manage and host Board and Board-level committee activities on behalf of the President/CEO.
- Liaise with staffers of Chamber committees and subsidiaries: Hollywood Chamber PAC, Hollywood Chamber Community Foundation, Hollywood Historic Trust, and Hollywood Sign Trust.
- Prepare and distribute meeting notices and packets for Board and Board-level committee meetings.
- Record/file minutes and manage accessible filing system.
- Maintain accurate rosters of Board and Board-level committees; lead on-boarding of new Board members.
- Maintain thorough knowledge of the Board bylaws and ensure compliance. Operational Support - 20%.
- Manage conference room and support all departments and missions when available. Ensure functionality/upkeep of conference room facility, including audio visual system set-up/use/tear-down.
- Represent Chamber and President/CEO at Industry/Signature/Walk of Fame ceremony events, participate in debriefs/feedback, cover for office manager when needed, and other tasks.
- Perform and assist with other duties as assigned by the President/CEO.
Skills:
- Minimum 2 years' professional office experience in an administrative or secretarial role.
- Experience preferred in government, nonprofit or private sector setting.
- Experience working with a diverse group of stakeholders.
- Strong written and verbal communication skills with close attention to detail.
- Works well under time constraints.
- An effective problem solver with a strong work ethic.
- Strong leadership skills; experience handling multiple tasks and project management experience.
- Must possess excellent interpersonal skills with the ability to communicate successfully in the English language with others in a professional and objective manner, in both oral and written form.
- Must be proactive and assertive with effective decision-making skills and abilities.
- Must be highly organized and able to successfully multi-task utilizing effective time management skills.
- Must have a strong sense of urgency to respond to inquiries timely and professionally.
- Must possess effective and active listening abilities.
- Is comfortable with change.
- Ability to work under minimal supervision in a fast-paced work environment.
- Must have high attention to detail along with a high level of accuracy.
- Must be technology proficient, including with Microsoft Office suite, Adobe, and Zoom, with aptitude to acquire expertise across additional platforms, software, and hardware as needed. Proficiency with management software is a plus.
- Regular work-site attendance is required.
- Must be able to behave professionally at all times while exercising very high levels of confidentiality and discretion.