Program Analyst Manager 3 - Community Development (HRD Employees Only)

HOUSING AND REVITALIZATION DEPARTMENT

Program Analyst Manager III - Community Development ~ HRD Employees Only ~ Under direction of the Department Director or designee, the Program Analyst Manager III leads and manages Supervisory Program Analysts and Program Analyst Specialists, who analyze and advise on the evaluation of the effectiveness and feasibility of government programs and operations relating to development, policy projects or grant projects. The Program Analyst Manger is accountable for the success of specific line or staff programs, monitor the progress of the organization toward goals and periodically evaluate and make appropriate adjustments. Determine program goals and develop plans for the organization independently of or jointly with higher management. Determine resource needs and allocation of resources and account for their effective use. Determine the need and develop plans for organizational changes which have considerable impact, such as those involving basic structure, operating costs, or key positions. Consider a broad spectrum of factors when making decisions (or recommendations to higher level management) including public relations, City Council, County and State relations, labor management relations, public policy stances, effect on other organizations and other parts of the organization, economic impact, and the like. Coordinate program efforts with other internal activities or with the activities of other agencies. Assess the impact on organization programs of substantive developments in programs and policies in other parts of the agency, in other Government entities, and in the private sector. Set policy for the organization managed in such areas as determining program emphasis and operating guidelines; Understand and Communicate agency policies and priorities throughout the organization managed. Deal with general human resources management policy matters affecting the organization managed, with human resource actions affecting key employees, and other actions with possible serious repercussions. Delegate authority to subordinate supervisors and hold them responsible for the performance of their organizational units. Responsible for functions of employees up to Supervisors III and IV. Make decisions on work problems presented by subordinates. Collaborate with heads of other units to negotiate, decide on, and/or coordinate work-related changes affecting other units. Advise officials with broader and higher responsibilities on problems involving the relationship of the work of the unit supervised to broader programs, and its impact on such programs. Evaluate subordinates; Review evaluations made by supervisors on other employees. Make selections for nonsupervisory positions, recommend selections for supervisor and manager positions. Hear group grievances and serious employee complaints, or ones not resolved at a lower level; review serious disciplinary cases those proposing suspensions and removals, and disciplinary problems involving key employees. As needed, consult with specialists on training needs, and decide on training problems related to the units supervised. Qualifications (required): Bachelor's degree from an accredited college or university, with major course of work in business administration, public administration, public policy, economics, finance, accounting, urban studies, information technology, or a closely related field. Minimum of four (4) years of professional experience providing project management-related activities or a systematic review, analysis, interpretation, and evaluation of grants, housing development, or other financial and operational data and/or systems. Five years' experience in researching, collecting data, preparing complex analyses, reports and presentations and project execution on subject matter related to this position. At least two (2) years of verifiable experience leading teams or providing instructions to subordinate staff. Qualifications (preferred): Master's degree in business administration, public administration, public policy, economics, finance, accounting, urban studies, information technology, or a closely related field. Equivalency Equivalent combinations of education and experience that provide the required knowledge, skills, and abilities will be evaluated on an individual basis.

Evaluation Plan Interview:

70%

Evaluation of Training, Experience & Personal Qualifications:

30% Total of Interview and Evaluation T.E.

P:

100% Knowledge, Skills and Abilities Knowledge of business and management principles, practices and techniques of program development, implementation, and evaluation involved in formal project management processes, strategic planning, human resources modeling, leadership techniques, management principles (including quality, resources, risk, change and schedule), and coordination of people and resources. Knowledge of obtaining, compiling, and summarizing narrative information and quantitative data for use by others including research and analysis methods, data and/or statistical analysis. Knowledge of process improvement tools and methodologies to identify opportunities for process and/or technology improvements. Knowledge of interdependencies between business processes and technology. Knowledge of enterprise resource planning systems for finance, budget, general ledger, human resources, and other management systems and software programs, including centralized grants management systems. Skilled in identifying, synthesizing, and evaluating program-related issues and assignments, consolidating information from a variety of sources, and selecting appropriate analytical approaches. Skilled in making decisions or recommendations significantly changing, interpreting, or developing important public policies or programs. Skilled in assessing customer requirements, analyzing business processes and data, evaluating possible solutions, and presenting recommendations to stakeholders and higher-grade personnel. Skilled in personal computer capabilities and the application of computer systems (Microsoft Office, Excel, and other software packages functionality) to issues of format and content in City and departmental financial management. Skilled in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems. Ability to collect, quickly interpret, and analyze information/ data from a variety of sources, apply criteria, draw conclusions and develop recommendations, guidelines, professional and technical reports and policies. Ability to plan, coordinate, set priorities, provide direction, guidance, and supervise staff, project teams and others engaged in program management activities. Ability to participate in decision-making sessions, provide guidance, and advise a number of program managers on legal and regulatory requirements, financial policies, the interpretation of data, potential roadblocks, and program improvements through analysis of fund requests, program operations, monthly reports, and special analysis. Ability to communicate information and ideas diplomatically, clearly and effectively both orally and in writing so they can be understood. Ability to establish and maintain effective working relationships and communicate at all levels, in order to obtain or provide information or negotiate challenging situations, with both internal and external stakeholders to the City. Physical Demands The employee generally remains in a stationary position for an extended period of time operating standard office equipment which may include computers, telephones, photocopiers, and fax machines. The employee is expected to move about to accomplish tasks such as opening file cabinets and moving files. Must be able to lift, push, pull, and carry up to 20 pounds. Work Environment Work is performed primarily in an office environment. Some work requires travel to meetings, conferences, and other work sites with exposure to seasonal weather conditions.

PROBATIONARY PERIOD

Individuals appointed to a position in this class will be required to serve a probationary period of six months with the possibility of a six-month extension for a total of twelve months. The performance will be carefully evaluated during the probationary period. Continued employment in this class will be contingent upon the successful completion of the probationary period and meeting all of the performance expectation requirements.

THIS RECRUITMENT IS OPEN TO ACTIVE EMPLOYEES ONLY PLEASE ATTACH AN UPDATED RESUME AND ANY CERTIFICATIONS WITH YOUR APPLICATION INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED

Notes:

A review of the applicant's attendance records and work performance will be considered in the promotional process. Person applying must meet the position qualifications, including licensing and certifications. Completion of an evaluation process is required. If you have previously applied for this position, you must re-apply to be considered for this vacancy. The above statements describe the general nature and level of work performed by employees assigned to the class. Incumbents may be required to perform job-related responsibilities and tasks other than those stated in this specification. Specific job duties may vary from position to position. The City of Detroit is an Equal Opportunity Employer. No applicant for employment shall be discriminated against on the basis of race, color, national origin, sex, religion, age, disability, or other criteria prohibited by City, State, or Federal law.