Digital Operations Coordinator

Digital Operations Coordinator Share via: facebook x linkedin email Boulder , Colorado Production Coordinator / Project Management Full Time 60,000 — 70,000 per year Gaia Inc. Apply We are seeking a highly organized and technically minded Digital Operations Coordinator to support content delivery, media operations, publishing workflows, and digital asset management across the Gaia streaming platform. This role partners closely with content acquisitions, post production, publishing, and external content partners to ensure media assets are delivered, processed, archived, and published accurately and efficiently. This is an ideal opportunity for someone passionate about streaming media operations, content workflows, and digital publishing systems who thrives in a fast-paced, collaborative environment. Coordinate intake and delivery of media, metadata, artwork, and related assets for licensed and externally produced content Communicate onboarding and delivery requirements with licensors, producers, and external partners Manage content folders, permissions, vendor access, and troubleshooting within file delivery platforms such as Signiant Review incoming assets against contractual requirements with Acquisitions and Publishing teams Track asset status, delivery timelines, QC, and approvals throughout the publishing pipeline (Airtable) Process media through automated technical QC systems and review QC reports Communicate technical issues with licensors/partners and track revisions through final approval Perform media preparation and formatting tasks including transcoding, subtitle burn-ins, pre-roll insertion, frame verification, and delivery formatting Coordinate title approvals and collaborate with Accounting and Acquisitions to ensure licensors are paid according to contract terms Maintain organized archives of media assets, metadata, artwork, music cue sheets, and related materials Monitor and optimize server storage and archive systems Restore archived media assets and tape-based materials as needed Assist with node creation and ingestion of media content to Gaia's publishing platform Support localization and third-party distribution workflows Upload media for piracy protection on YouTube Assist with post-event asset management, including verifying published versions and archiving finalized masters Participate in weekly publishing and operations meetings to support scheduling and delivery readiness Collaborate across Digital Operations, Publishing, Production, Marketing, and Post Production teams on ongoing initiatives and time-sensitive projects Contribute to operational documentation, workflow improvements, automation initiatives, and AI-assisted process optimization Maintain awareness of publishing schedules and support quick-turnaround operational needs Occasional evening/weekend support may be requested for live events or priority publishing windows Experience / Skills Highly detail-oriented with strong follow-through and problem-solving skills Strong written and verbal communication skills Experience in digital media operations, digital asset management, content publishing, or a related field Familiarity with video/audio formats, codecs, and delivery specifications Experience with Adobe Premiere or similar media editing/transcoding tools Ability to manage multiple projects and deadlines simultaneously Ability to work independently and collaboratively across teams Comfortable learning new systems and workflows quickly Understanding of streaming and Video on Demand ecosystems Experience in broadcast, streaming, post-production, or content distribution environments Experience with DAMs, MAMs, and relational databases (Airtable experience a plus) Familiarity with media QC standards, file delivery platforms, video transcoding, and editing Familiarity with archive restoration or tape-based media workflows Experience with Agile project management methodologies (Scrum/Kanban) Bachelor's degree or equivalent professional experience Interest in Gaia's mission and content About Gaia Inc. Conscious Media SVOD Related Jobs International Operations Coordinator Posted on 5/21/2026 Report Job × Is there something wrong with this Job? Let us know and we'll take care of it. What's the problem? Cancel Report Job