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Job Description
Admin Services Coordinator - Safety & Security 4.1 4.1 out of 5 stars Iowa City, IA Full-time The University of Iowa 1,308 reviews Full-time The University of Iowa Health Care Department of Safety and Security is seeking an Administrative Services Coordinator to perform and coordinate administrative work, such as examining and evaluating data, requiring a knowledge of both assigned and related work areas. We are looking for a person to support our administrative office, including human resources and financial functions. The successful candidate must be highly organized, have strong communication skills, be a team player, and be willing to go the extra mile to ensure all functions are completed in a timely and professional manner. This person is required to manage multiple priorities and have strong problem-solving skills.
Duties and Responsibilities Operational Support:
Support the daily operations of the Safety and Security office, including coordination of specialized events and activities, monitoring appropriateness of expenditures, and changing policies and procedures. Make decisions and exercise a moderate level of autonomy while typically performing administrative support/management responsibilities for the Safety and Security Director and administrative staff, including managing schedules, correspondence, and travel arrangements. Assist in the coordination/preparation of strategic plans in support of the Director and Safety Manager by establishing guidelines, reminding contributors, proofreading, and editing. Maintains effective working relationships with internal staff and our customers.
Information Management/Communications Management:
Serves as a contact for Safety and Security, responds to inquiries with keys and door access. Serves as liaison for inquiries regarding interpretation of policies and procedures. Prepares and administers correspondence and maintains records (meeting minutes, reports, etc.) in an organized manner for easy retrieval to document Program development and events. Compile data and reports for department or institutional meetings. Maintain records/policies and procedures on our shared drive and intranet. Assists in the coordination of reports, as well as other documents Utilize Canva and MS Office Suite programs such as Outlook, Word, PowerPoint, and Excel for data and communications.
Financial Responsibility:
Initiate purchasing requests for supplies and equipment. Perform monthly P-Card reconciliation Assists in monitoring accounts/expenditures and reviewing financial statements. Inventory of non-capitalized and capitalized equipment.
Strategic Planning:
Assist in the coordination of strategic plans in support of department leadership.
Human Resources:
May provide functional and/or administrative supervision of staff. University of Iowa Health Care—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®
Regular salaried position located in Iowa City, Iowa Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plans For more information about Why Iowa?, click here Minimum Eligibility Requirements A Bachelor's degree, or equivalent combination of education and experience Special Qualification Requirements Demonstrated experience utilizing computer software applications (ex. Microsoft Office Suite, including, Outlook, Word, Power Point, Excel and Canva) Excellent written and oral communication skills Demonstrated ability to manage multiple concurrent objectives, projects, or activities, making effective judgments as to prioritizing and time allotment Demonstrated high attention to detail and problem-solving skills Desired Qualifications Experience utilizing Excel and Canva Knowledge of University accounting/purchasing policy, procedures, and systems Experience working in a health care setting 6 Months' experience in customer service or client/patient relations
Application Process:
In order to be considered, applicants must upload a resume and cover letter (under submission relevant materials) that clearly address how they meet the listed required and desired qualifications of this position. Job openings are posted for a minimum of 7 calendar days. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. This position is not eligible for University sponsorship for employment authorization. With additional questions please reach out to lupita-larios@uiowa.edu
