Clinical Data Specialist

Location:

Azusa (Main Campus)

Position ID:

S1699 Full-Time / Regular Share this job: Since 1899, Azusa Pacific University, a top Christian higher education institution in the nation, has helped students discover their higher calling to impact the world for Christ. Taught by world class faculty, APU offers an education that leads to lifelong transformation and eternal impact. APU offers 59 bachelor's degrees, 34 master's degrees, 35 certificates and credentials, and 7 doctoral programs to more than 7,000 students at the university's main campus in Azusa, several regional locations across Southern California, and online. Learn more at apu.edu. APU seeks employees who desire to contribute to our thriving culture by cultivating community through professional interactions, demonstrating a posture of lifelong learning, and modeling Christ-like character. Working together, employees at APU commit to establishing a university atmosphere that is edifying to God and one another. The Clinical Data Specialist supports grant-funded behavioral health and clinical training programs within APU's Community Counseling Center (CCC) by leading the design, implementation, and optimization of data systems, automation workflows, and reporting infrastructure. This role serves as the systems owner for program data architecture, ensuring scalable, secure, and efficient data operations that support clinical service delivery, grant compliance, and continuous quality improvement. The position provides primary systems and data support for the SAMHSA National Child Traumatic Stress Initiative (NCTSI) grant, integrating data collection, automation, analytics, and reporting across clinical and training programs. Working closely with the Executive Director, Associate Director, clinical supervisors, and program staff, this role ensures adherence to HIPAA, FERPA, and institutional data governance standards while advancing technology-enabled solutions that reduce administrative burden and improve program effectiveness. This is a grant funded position and is contingent upon continued grant funding. Required Education Bachelor's degree in data analytics, information systems, public health, psychology, social sciences, computer science, or a related field, or an equivalent combination of education and relevant professional experience. Master's degree in a related field preferred Required Experience 3-5 years of experience in data systems management, automation, or program analytics within healthcare, behavioral health, higher education, nonprofit, or grant-funded environments. Designing and implementing data systems, workflows, or automation solutions Supporting grant-funded programs and funder reporting requirements Working with clinical or sensitive data in regulated environments (HIPAA/FERPA) Developing or managing databases and structured data systems ( Utilizing low-code/no-code or scripting tools (e.g., Google Apps Script, AppSheet, or similar platforms) Primary Duties/Essential Functions Systems Design, Automation & Infrastructure Lead the design, development, and continuous improvement of program data systems, automation workflows, and digital infrastructure supporting clinical and grant-funded programs. Architect and maintain scalable, secure data systems to support client services, training programs, and reporting requirements. Serve as systems owner for program data environments, including schema design, workflow logic, documentation, version control, and long-term scalability planning. Workflow Automation & Process Optimization Design and implement end-to-end automation of clinical intake, referral routing, clinician assignment, reporting, and communications workflows. Develop and maintain automation solutions using tools such as Google Apps Script, AppSheet, and cloud-based platforms to reduce manual processes and improve accuracy. Build dynamic, automated document generation systems (e.g., intake forms, client documentation, standardized reports). Implement validation, deduplication, and pre-submission controls to ensure data integrity and audit readiness. Clinical & Grant Data Systems Management Oversee the collection, management, and governance of client-level and program data in compliance with HIPAA, FERPA, and institutional policies. Design and maintain systems for tracking clinical services, training activities, outreach efforts, and participant outcomes. Ensure alignment of all data systems with external funder requirements, including

SAMHSA NCTSI

standards. Reporting, Analytics & Compliance Develop and maintain dashboards, reports, and data visualizations to support program leadership, grant reporting, and decision-making. Manage and submit required data to funder systems, including SAMHSA's Performance Accountability and Reporting System (SPARS). Support needs assessments, program evaluation, and continuous quality improvement initiatives through data insights and reporting tools. AI-Enabled Data Processing & Innovation Implement and manage AI-enabled and cloud-based data processing tools to extract, structure, and integrate data from external documents (e.g., referrals, forms). Identify opportunities to leverage emerging technologies to improve efficiency, scalability, and data quality across programs. Collaboration, Training & Team Oversight Train and support Front Desk staff on newly implemented data systems, intake workflows, and digital tools to ensure accurate, efficient, and consistent use across client-facing operations. Develop training materials, user guides, and standard operating procedures to support the adoption and sustainability of systems and automation processes. Supervise Data Entry & Management Specialists responsible for supporting data digitization, validation, and system migration efforts. Provide ongoing oversight, quality assurance, and performance feedback to ensure accuracy, completeness, and adherence to data governance and compliance standards. Lead efforts to transition manual and paper-based processes into fully digitized, automated workflows across clinical and program operations. Skills Strong systems thinking with the ability to design scalable, efficient data solutions Advanced analytical and problem-solving skills with a focus on process improvement and automation Ability to bridge technical and non-technical teams in a clinical/program setting Excellent communication skills with experience translating data into actionable insights High attention to detail with a strong focus on data integrity, compliance, and accuracy Mental Demands Ability to engage in critical thinking and exercise independent judgment. Ability to maintain confidentiality and manage confidential information. Self-starter, ability to communicate effectively in written and oral form. Physical Demands Ability to stand, walk, and sit for extended periods of time. Sufficient hand, arm, and finger dexterity to operate a computer keyboard and other office equipment. Speaking and hearing ability sufficient to communicate in person or over the telephone. Visual Demands Reading, writing notes, and computer monitor. Visual acuity to read words and numbers. Environment Pleasant office, comfortable temperatures. Multiple conversations and transactions occurring simultaneously. Technologies Google Workspace (Forms, Sheets, Docs, Apps Script) AppSheet or similar low-code platforms Data visualization tools (e.g., Looker Studio or equivalent) SQL or relational database systems Cloud-based data processing and AI-enabled tools Compensation Grade 15: $79,523 to $91,141 is the annual salary for this role and reflects what Azusa Pacific University reasonably expects to pay for this position. Actual compensation may vary based on the qualifications, experience, and internal equity. In addition to compensation, APU offers a competitive benefits package. Azusa Pacific University is a Christ-centered, multicultural community that values and seeks faculty and staff who are committed to diversity, work effectively with diverse populations, and engage others in ways that honor our rich cultural mosaic and biblical foundation. Please click the links to learn more about 'what we believe,' our 'mission statement,' and our 'statement of faith.' You can learn more about APU by watching the stories of faculty, staff, and alumni as they carry out our mission here: http://www.apu.edu/stories/. Azusa Pacific University will conduct a background check on all final candidates. Review of applications will begin immediately, and the position will remain open until filled unless otherwise stated. Azusa Pacific University does not discriminate on the basis of race, color, national origin, sex, age, disability, or status as a veteran in any of its policies, practices, or procedures. Women and minorities are encouraged to apply.