Data Specialist

Data Specialist North Easton, MA Job Details Full-time $60,000 - $75,000 a year 1 day ago Qualifications Microsoft Word Employee onboarding Website maintenance Computer operation Accounts receivable Website management Microsoft Excel Microsoft Access Overseeing educational regulatory compliance Presentation software XML 5 years Student information system Information Systems Training material drafting Mid-level Java Customer inquiry handling High school diploma or GED Data quality management Calendar management Instructor-led training (training delivery method) Data entry Trade school Participating in conferences Instructional materials development Systems & applications support Technical skills instruction IT security management Ad-hoc reporting Data extraction

Full Job Description About Us:

Easton Public schools are highly rated public schools located in Easton, Massachusetts. With a solid foundation in our district Core Values and Transfer Goals, Easton creates a welcoming environment that focuses on creating a community where building strong relationships is a priority. We are committed to providing our faculty and staff with resources and opportunities for professional development throughout the year, as well as opportunities to connect and learn from each other. Easton Public Schools has a strong focus on celebrating the diversity of our community and taking active steps to create a school where all students feel a sense of belonging.

About the

Role:

The Data Specialist plays a critical district-wide role in managing, maintaining, and optimizing student information systems that support the daily operations of Easton Public Schools. This position serves as the lead support and systems specialist for the districts Student Information System and other key data platforms, ensuring the accuracy, integrity, security, and timely reporting of information required for school operations, state and federal compliance, and strategic decision-making.

Duties and Responsibilities:

Support, Training & KnowledgeManage the student information system (SIS), specifically Follett Aspen, including all state reportingProvides technical and computer support to EPS staff, substitutes, and parentsActs as liaison with Aspen in resolving general operational problems and technical issuesWorks with Aspen developers to create/edit forms and reports as neededDetermines need for custom reports and creates/edits reports using Access, iReport, or Java/XML as neededUsing Aspen Tools, creates/runs Jobs, Reports, Exports, Imports, and Procedures as neededModifies/creates templates for data entryUtilizes various resources to enhance Aspen performance such as Aspen Inside Out, Pando Information Station and Portable ReportsDevelops instructional materials for end-users as neededConducts classroom style training for staff on new applications as neededUpdate and maintain Data Dictionary, Reference Tables, Security roles as neededParticipates in Aspen State Reporting PilotsManages Family PortalsControls Grade Input Window timeframes for schools for grade data entryOngoing District Student InformationCollaborate with the district and school leadership to support the collection and extraction of student data, including all special education and demographic information as well as state and local assessmentsSchedules new elementary students into their class/sectionsWorks with teachers to maintain English Language Learners and Title 1 dataUpload student and staff photos to Aspen, Mosaic and

SNAPOLR & OLR-R.

Worked with the Director of Instructional Technology and Aspen to launch a new online student registration module. Includes creating a training manual, training Registrars and monitoring Registrars and activity and troubleshooting as needed.

Ongoing - District Staff InformationCreates and manages Aspen user accountsManages data security roles and privilegesEPIMS coding for state reportingUpdates Staff Licensure as neededCreates access to long term subs/co-teachers classes and gradebook as neededAssists staff to resolve GPA, Transcript and Gradebook/Report Card and Special Education issues as neededManages Pages within AspenCoordinates export of teacher evaluation data from TeachPoint into Aspen for state reportingAnnual ResponsibilitiesPrepares data for the End-of-Year and performs rollover in preparation of new school yearOversees and completes annual set up and maintenance of Aspen CalendarsManages Conduct Incident/Actions data with school administration for state reportingBuilds and maintains Transcript Definitions for grade inputManages/edits the Rubric Library, Rubric Rating Scales and OA Learning Expectations details for grade input/report cardsManages elementary report card criteria changesPrepares yearly course catalogPrepares the Master Elementary Schedule by building course catalogs, creating elementary courses and sections, assigning teachers and enrolling students [Grades PK-5]Prepares District Enrollment data for School CommitteeUpdate Food Assistance (Free/Reduced Price School Lunch Meals) documents annuallyWorks with Lucini Bus by providing student data for bus assignments and completes imports and notifying parents Imports student MCAS dataMA (DESE) State and Federal Reporting Coordinate, verify and submit data reports to the Department of Elementary and Secondary Education (DESE) and other state/federal agencies SIMS (Student Information Management System)3 times/yearEPIMS (Education Personnel Information Management System) 2 times/yearSCS (Student Course Schedule) 2 times/yearSSDR (School Safety Discipline Report) annuallySAC (School Attending Children Report) annuallyEnd of Year - Transportation Data (for Director of Finance) annuallyEEOC (Equal Employment Opportunity Commission) as required CRDC (Civil Rights Data Collection) as neededOther mandatory DESE reports (ie. P-EBT Covid-Related absences) as required Frontline [Absence Management and Frontline Central]Implements and manages softwareResolves technical issues for schools and substitutesTrains and provides documentation for staff and substitutes, with an emphasis on school secretariesCommunicates user login/password and other pertinent information as neededCreates and manages form templates/packets in conjunction with HR/Payroll for staff onboardingPreschool Accounts ReceivablesBuilt and manages Access database for accounts receivablesMonitors/tracks collections via Unipay and works with school administrators to resolve issuesEstablishes payment plans as neededCommunicates with parents/guardians on tuition issuesGeneral Responsibilities (examples using above software)Developed and maintain an Intranet reference website for school secretaries and support personnelAssists with management and updates administration and school websites as neededAssists Director of Finance with ad hoc data pulls as neededProvides documents and technical support on TeachPoint, Medicaid, School MessengerCreate systems, including written procedures and tutorials for the collection of student and staff information.

Assists Special Services department with projects as needed. Includes providing support to PK Coordinator and SPED Coordinators as needed.

Assists district staff on special projects by developing databases, reports, graphs, or presentationsGenerates routine and ad hoc reportsManages free/reduced data and photosProfessional DevelopmentAttends Aspen Institute Conferences annually, MA Department of Education Conferences, and Aspen South Shore User Group meetingsAttends METTA conferences

Qualifications:

Knowledge/Skills RequiredProficient with Aspen modules on an administrative levelProficient in MS Word, Excel, Access, and PowerPoint, Google, FrontlineStrong customer service-orientedMaintains appropriate confidentialityAdept at queries and report writingAbility to present complex information in an understandable and concise manner Understanding of website maintenanceExperience as a trainer with different level usersAbility to read, analyze, and interpret informationAbility to effectively present information and respond to questions, inquiries, and/or complaintsDisplays courtesy, tact, and respect when dealing with othersAbility to learn and utilize office equipment, computers, and software, especially as systems are upgradedAbility to learn and upgrade job skills in order to meet changing demands of the positionAbility to react well under pressure, handle and balance multiple demands at one time, work with frequent interruptions, and perform duties and tasks at expected levels of professionalism

SoftwareAspenFrontline/Absence ManagementSoftrightUnipayiReportMicrosoft Office:

Excel, Word, Access, and PowerPointWordPress(website)TeachPointMedicaid (New England Medical Billing)Parent SquareMosaicEducation, Experience and/or CertificationHigh school diploma or equivalentOne year certificate from college, technical school or equivalent from accredited university with specialized coursework in computer information systems or related field preferredMinimum of five years experience in school informationAny equivalent combination of experience and training that provides the required knowledge, skills, and abilities to perform the essential functions of the positionSuch alternatives to the above qualifications as deemed appropriate or acceptable

Salary:

$60,000-75,000.