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Gift Processing Specialist
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Howard Community College
Columbia, MD (In Person)
$58,417 Salary, Full-Time
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Job Description
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Gift Processing Specialist
Position Details
Position Information
About Us Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.
Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!
Position Title Gift Processing Specialist
FLSA Non-Exempt
FT/PT Full Time
Hours Per Week 37.5
Work Schedule 8:30 am - 5:00 pm
Grade 11
Compensation Range $50,488 - $66,347
Summary Manages timely and accurate gift processing and stewardship of financial donations. Responsible for financial documentation, compliance, and reporting in support of the office of development.
Essential Role Responsibilities Manages gift processing, including processing donor contributions for accounting and data management purposes, general financial record keeping for deposits, daily receipt deposits, monitoring outstanding pledges and preparing pledge reminders, correspondence, receipts and associated gift acknowledgement.
Manages stewardship component of thank you letters sent to donors, including personalized donor giving history and special information requested by solicitors.
Compile and ensure all donation information session paperwork is complete and uploaded into Perceptive Content for archiving purposes.
Develops and manages specific daily, weekly, monthly, quarterly or annual reporting. Edits and proofreads all correspondence and reports for accuracy between multiple databases. Distributes reports to executive director, donors, and other team members.
Distributes monthly reports to Finance Office related to gift processing to maintain database and general ledger reconciliations.
Develops data reports as needed; supports the research and compilation of information from databases critical to fundraising efforts, cultivation strategies, and donor stewardship.
Ownership of the delivery of Annual Donor Report. Runs multiple reports necessary for data extraction, edits data for accuracy. Combines multiple reports into one cohesive document. Coordinates with Public Relations & Marketing on final external product and timely delivery of printed and online report.
Manages office compliance related to Payment Card Industry (PCI) training, office American Society for Quality (ASQ) requirements and square terminals necessary for credit card operations.
Coordinates with finance office and external auditors to respond to annual Howard Community College Education Foundation (HCCEF) audit requirements. Produces requested database and donor information and provide follow-up resolution as required.
Maintains database for gift processing operations and acknowledgement letters in communications management.
Manages all functions associated with the development office event cash box "change" fund.
Performs additional duties as assigned.
Minimum Education Required Associate's degree
Experience Required Excellent organizational, interpersonal, written and communication skills.
Previous database management and Excel.
Ability to interact tactfully and deal effectively with others to provide accurate and timely documents.
Ability to work under pressure, meet deadlines and perform multiple tasks simultaneously.
Knowledge of proofreading techniques.
Additional Requirements
- Overtime/compensatory time may be required.
- Ability to prioritize multiple project assignments, requiring a high degree of accuracy and efficiency.
- Ability to effectively edit own work before typing and to proofread.
- Ability to maintain strict confidentiality and adhere to the development office conflict of interest policy.
- Ability to work effectively with others in a work group environment.
- Ability to communicate effectively, both verbally and in writing.
- Regular attendance is a requirement of this job.
- Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.
- Continually update skills for increased proficiency in Colleague and associated databases utilized in the office as it relates to the identification, cultivation and stewardship of donors and enhanced gift processing operations.