Foundation Specialist

At a Glance! What you'll be doing: The Foundation Specialist is a data-driven position responsible for performing research, developing queries, and conducting data analysis to support the fundraising objectives of the Foundation in addition to processing all donations to the Foundation. This position coordinates activities and handles administrative duties related to the Foundation's campaign priorities, and helps coordinate, promote, and assist with special events and scholarship program activities.

Who you are:

We are looking for a detail-oriented, collaborative, team player who enjoys working with data, conducting data research, and working under autonomy. This person is highly organized and task-oriented with strong communication skills. Strong technical skills and experience in databases are essential.

About the team:

The Foundation team is a small but efficient team that is comprised of the Vice President of Foundation, HR & Legal Affairs, the Director of Development & Major Gifts, the Foundation Accountant, and the Foundation Development Associate. The LCC Foundation has a Board of Directors of approximately 20 community volunteers and the mission of the LCC Foundation is to provide financial support where public funds are not sufficient, and to gather support for the enhancement of educational opportunities at Lower Columbia College. As part of the Foundation team, this position will help advance the mission of providing financial assistance to students, encouraging public support for the college, and strengthening the teaching, learning and cultural environments of the college and our community. The LCC Foundation has a strong commitment to making education accessible and diversity, equity and inclusion are a core component of the Foundation's initiatives and program support. The Foundation Specialist position is 40 hours per week. The typical schedule is Monday through Friday, 8:00 am to 5:00 pm. This position is primarily in person on campus with the occasional opportunity to work remotely. This position is exempt under FLSA and overtime eligible. Some evening and weekend hours will be required for special events. This position reports to the Director of Development & Major Gifts. Check us out on Facebook and Instagram !

Campaign Implementation:

Assist in executing campaign and appeal plans and managing day-to-day gift and pledge tracking.

Donor Communications:

Develop and produce clear written communications, such as thank-you letters, appeal letters, and year-end messages for digital and print.

Solicitation Materials:

Oversee the distribution of foundation materials and prepare campaign/donor packets for cultivation meetings and calls.

Prospect Research:

Provide the VP and Director of the Foundation with research on prospects and alumni to support cultivation and stewardship efforts.

Contact Management:

Prepare and record detailed communications and contact reports regarding interactions with alumni, prospects, and donors.

Database Administration:

Maintain the Raiser's Edge database, including researching lost donors/alumni, updating contact information, merging duplicate records, creating queries and reports, data analysis, and linking family and other relationship records.

Gift Entry & Records:

Process, record, and report all donations to the Foundation; ensure accurate electronic and hard-copy record-keeping for all contributions.

Acknowledgements:

Generate and send all gift acknowledgements and receipts, maintaining permanent records in compliance with IRS requirements and Foundation policies and procedures.

Data Reporting:

Produce data analysis and reports, including mailing lists, giving and tribute reports, prospect lists, and profile development for cultivation purposes.

Payroll & Alumni Integration:

Process monthly payroll donations and coordinate changes with the College Payroll department and set protocols for importing graduating student data into the database

Event Coordination:

Assist in planning, promoting, and executing special events (fundraisers, donor recognition, etc.), including attendance tracking and providing support during occasional evening or weekend hours

Publication Production:

Coordinate the production and mailing of College and Foundation publications and print marketing materials

Inventory Management:

Track and order Foundation office supplies and marketing collateral

Board Support:

Manage administrative details for Foundation board meetings and other activities, including the recording and retention of official meeting minutes

Office Operations:

Assist with front-office coverage, including answering phones and greeting visitors

Confidentiality:

Maintain strict confidentiality of all donor and institutional information according to law, rules, and procedures

Interpersonal Relations:

Interact in a positive and professional manner with individuals from diverse backgrounds Other duties as assigned. This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, effort, work conditions, and benefits associated with the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Minimum Qualifications Associate of Arts degree in a related field OR equivalent combination of education and experience. Advanced proficiency in Google Suites, Microsoft Office applications (Word, Excel and Office Suite), Jotform, or similar programs. Knowledge of Blackbaud's Raiser's Edge database program or similar donor management or database program. Ability to present information concisely and effectively, both verbally and in writing. Strong organization skills and ability to manage competing priorities. Ability to work independently with little supervision. Ability to develop positive relationships and collaborate with diverse individuals. Maintain a high degree of confidentiality and professionalism. Preferred Qualifications Advanced knowledge of Blackbaud's Raiser's Edge database program or similar. donor management or database program (i.e. well versed in query and report design). Experience working in development and event planning. An understanding of stewardship protocols, accounting standards, and IRS Gift Rules. Familiarity with the process of major gift solicitation and philanthropy. Experience with multi-channel marketing initiatives through website content, coordinating with print vendors, and executing strategic communications to meet public relations objectives. The minimum qualifications may seem specific and limiting, but we do consider candidates with relatable education, experience, and skills. We encourage you to apply even if you don't meet exactly what's listed. With questions about qualifications, feel free to reach out to our HR team.

How to apply:

An online application must be completed for consideration. Click "Apply" at the top of the page to get started. Paper submissions or emailed materials will not be accepted. A complete application must also include the following documents (attached or in the online application itself): Letter of Interest (cover letter) - describing your interest in Lower Columbia College and this position, how your experience, knowledge/skills, education, abilities etc. meet the qualifications for this position Resume References - please provide at least three professional references including one current or former supervisor Unofficial transcripts (if applicable) Upon request, accommodations are available for persons with disabilities for the Lower Columbia College hiring process. Please contact Human Resources to request an accommodation. The Human Resources Office is accessible to persons with disabilities. Residency Requirement To be employed at Lower Columbia College, applicants must currently reside in Washington or Oregon, or be willing to relocate to one of these states. This is a condition of employment for all positions at the College. Please ensure your application reflects your current residency or intent to relocate if selected for the role. Lower Columbia College Human Resources For any questions regarding this job advertisement and/or department or campus culture, please call our Human Resources office at (360) 442-2120, or email us directly at hr@lowercolumbia.edu . Equal Employment Opportunity Lower Columbia College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, citizenship or immigration status, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal as required by Title VI of the Civil Rights Act of 1964, Title VII of the Civil Rights Act of 1964, Title IX of the Educational Amendments of 1972, Sections 504 and 508 of the Rehabilitation Act of 1973, the Americans with Disabilities Act and ADA Amendment Act, the Age Discrimination Act of 1975, the Violence Against Women Reauthorization Act and Washington State's Law Against Discrimination, Chapter 49.60 RCW and their implementing regulations. All Inquiries regarding compliance with Title IX, access, equal opportunity and/or grievance procedures should be directed to Kendra Sprague, Vice President of Foundation, HR & Legal Affairs, 1600 Maple Street, PO Box 3010, Longview, WA 98632, title9@lowercolumbia.edu, Phone number, (360) 442-2120, Phone number/TTY (800) 833-6388. Learn more on our Non-Discrimination and Anti-Harassment page. The college is compliant with Title IX best practices. For more information, visit About Title IX . The college encourages qualified members of protected classes to apply. Diversity, Equity & Inclusion LCC celebrates and embraces diversity of all kinds, including differing beliefs, cultures, people, and experiences. We commit to institutional and individual changes that recognize, understand, and challenge patterns of social inequity and systemic disparities within our ever-changing world. For more information, see Diversity & Equity .

Jeanne Clery Statement:

Notice of Availability of Annual Security and Fire Safety Report:

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act of 1998, and as a part of the College's commitment to safety and security on campus, Lower Columbia College reports the mandated information about current campus policies concerning safety and security issues, the required statistics, and other related information for the past three (3) calendar years. Lower Columbia College's Annual Security and Fire Safety Report is available online at lowercolumbia.edu/CleryASFR . Declaration Regarding Sexual Misconduct Pursuant to RCW 28B.112.080, applicants must declare whether they are the subject of any substantiated findings of sexual misconduct in any current or former employment or professional association or is currently being investigated for, or have left a position during an investigation into, a violation of any sexual misconduct policy at the applicant's current or past employers or professional association. By law, post-secondary education institutions cannot hire an applicant who does not complete this form. Mission, Vision & Values Our Mission, Vision & Values define our reason for being, and provide the framework for planning and improvement efforts at LCC. For details on LCC's Mission, Vision & Values, see our Strategic Plan . Conditions of Employment If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate legal authorization to work for the duration of this position as required by the Immigration Reform Control Act of 1995. Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. The College is committed to maintain an environment for teaching and learning which is free of drugs and alcohol. If you are hired and are proficient in Spanish, you will have to take a Spanish proficiency test to receive the 5% extra in salary. Anticipated Start Date LCC offers two start dates for new employees - the 1st and 16th or the closest working day.