Office Assistant (Temporary Assignment)

This position is responsible for providing clerical and customer service support for assigned Borough operations. Work is performed and duties are carried out in accordance with established policies, procedures, and Borough core values: Accountability, Customer Focus, Dedication, Integrity, Responsiveness and Teamwork. This position involves reviewing a wide variety of legal land documents to identify and extract specific information required for document metadata within a records management system. A high level of accuracy is essential when applying document naming conventions, locating required information within each document, and entering data into the appropriate metadata fields. Applicants selected for an interview will be required to complete a skills assessment to evaluate job-related knowledge and competencies.

Please Note:

This position is a 6 Month Temporary Assignment from Date of Hire.

D1 - DOE

High School diploma or equivalent. One year of experience in a similar position, sufficient to understand the basic principles relevant to the major duties of the position. Relevant experience includes professional experience in the following fields: Experience reviewing and extracting specific data from complex or technical documents Familiarity with digital records management system High attention to detail and data accuracy Ability to follow document naming conventions Must successfully pass a pre-employment background check.

Accounts Receivable:

Collects monies or processes credit cards for fees; prepares bank deposits; balances monies.

Customer Service:

Manages customer situations; responds promptly to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance; meets commitments.

Data Entry:

Inputs data into computer data base systems; retrieves, verifies, and corrects information from the computer system.

General Correspondence:

Type and word-process various documents and electronic information. Types and designs general correspondences, memos, letters, emails, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Collects and assembles materials for reports or distribution.

General Office Support:

Assists with related clerical duties such as photocopying, faxing, filing and collating. Operates a variety of standard office machines, including, but not limited to a personal computer and a variety of computer software, phone, fax, calculator, shredding machine and photocopy machine.

Mail:

Files and distributes incoming and outgoing mail.

Phones/Reception:

Acts as receptionist for assigned unit, receiving and screening phone calls and assisting individuals visiting Borough personnel; assists the general public with inquiries and requests.

Records/Files:

Classifies materials for filing in an established system; indexes materials for quick reference; files materials, paper and electronic.

Supplies:

Controls, monitors and maintains departmental supplies, inclusive of preparation of related purchase requisitions and disbursement forms for all equipment and supplies as well as receipt of the material; matches purchase orders with shipments.

Tracking:

Gathers or searches for information from various documents; records information; makes adjustments or corrections; compares or verifies information; compiles data from source documents; computes numerical data. Performs related work as required.