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Job Description
Who We Are At Vitruvian Health, we serve with compassion. As the leading healthcare system for northwest Georgia and southeast Tennessee, we are committed not only to strengthening the health of our communities, but also to supporting the growth, success, and well‑being of every team member. Our Legacy Formerly Hamilton Health Care System, Vitruvian Health is built on a legacy of trust, innovation, and exceptional care. With more than 80 access points across the region—including Hamilton Medical Center and Bradley Medical Center—you'll have the opportunity to be part of something bigger: a connected, mission‑driven team making a difference every day. Our Values Our core values— Professionalism, Respect, Integrity, Diversity, and Excellence (PRIDE) —guide every interaction and decision. We believe in empowering our people, celebrating what makes us unique, and delivering care that reflects the heart of our mission. Your Career With Us Join us and build a meaningful career where you're valued, inspired, and supported to make a real impact. Excellence. Every person. Every time.
Title:
Foundation Administrative and Data Coordinator Department:
Whitfield Healthcare Foundation Reports To :
Executive Director, Whitfield Healthcare Foundation
JOB SUMMARY
The Foundation Administrative and Data Coordinator works within a team of development professionals to perform a wide range of management and administrative duties for the Foundation including data management, management of workflow and coordination of Foundation programs and activities, special projects, and meetings. The coordinator will play a critical role in overseeing the financial health and data operations of Whitfield Healthcare Foundation. Key responsibilities include managing all financial activities, including database and donor record management, financial reporting and operations, gift processing and acknowledgements, accounts payable/receivable, and assist with financial strategic planning. The coordinator will drive the Foundation's fundraising strategy through activities and reports, and oversee data management systems, ensuring the accuracy and security of donor databases, fundraising analytics, and financial forecasting. The Coordinator will provide comprehensive administrative support for the Foundation, oversee office operations, maintain and order supplies including food and beverage for meetings and events, and serve as the liaison with other hospital departments and outside vendors. The Foundation Coordinator will participate in the planning, coordination and implementation of the donor recognition program by maintaining and updating records and donor recognition locations. As a member of the Foundation's development team, the Coordinator will serve as the first face of the Foundation and is responsible for understanding the priorities, programs, individuals, and organizations in contact with the Foundation. This position is expected to contribute to team fundraising through positive engagement with individuals, foundations and organizations in the community as they build long term relationships.
JOB QUALIFICATIONS
Education:
Bachelor's Degree from a four-year college or university preferred. Coursework in business, Organizational strategy or related field a plus.
Licensure :
None.
Experience:
Experience in hospital foundation, non-profit organization, or business/corporate executive administrative support role preferred. Familiarity with Dalton philanthropic and community leaders preferred.
Skills:
Leadership Skills :
Ability to work independently and as part of a team with proven ability to develop and support team activities, fostering a collaborative and efficient team environment.
Communication Skills :
Excellent verbal and written communication skills, with the ability to effectively interact with staff, donors, volunteers and other stakeholders. Ability to build and maintain positive relationships and support the Foundation's mission through professional and strategic communication; Warm and engaging interpersonal skills with a customer-service focus.
Organizational and Project Management Skills :
Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Computer Proficiency :
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Experience with database management systems such as Raiser's Edge or similar CRM (Constituent Relationship Management) a plus. Attention to
Detail :
Meticulous attention to detail with a high degree of accuracy in all work.
Problem-Solving :
Strong problem-solving skills with the ability to address issues proactively and implement effective solutions.
Confidentiality :
Demonstrated ability to handle sensitive and confidential information with discretion.
Work Environment :
Primarily office-based with offsite fundraising events and other related activities. Full-Time Benefits 403(b) Matching (Retirement) Dental insurance Employee assistance program (EAP) Employee wellness program Employer paid Life and AD&D insurance Employer paid Short and Long-Term Disability Flexible Spending Accounts ICHRA for health insurance Paid Annual Leave (Time off) Vision insurance
