Job Description
Business Systems Specialist
WAV, LLC
Aurora, IL Job Details Full-time 13 hours ago Qualifications Optimizing workflow processes Continuous improvement Full Job Description Position Overview This Business Systems Specialist role focuses on maintaining, supporting, and improving the organization?s core business and financial systems. The position works closely with Accounting, Finance, Operations, Sales, and IT to ensure system accuracy, reliable reporting, and strong data governance. The role is primarily systems- and data-oriented, with secondary responsibility for supporting accounting processes through accurate system setup, reporting, and reconciliations. Success in this role requires strong attention to detail, experience working within ERP systems, and the ability to consistently follow documented processes while identifying opportunities to improve efficiency and data quality. Essential Job Functions Business Systems & ERP Support Maintain and update master data within NetSuite and related systems (customers, items, pricing, vendors, and related attributes). Execute routine data imports, updates, and validations using standardized templates and documented procedures. Create, maintain, and schedule system reports, searches, and dashboards for Accounting, Operations, and other business teams. Review system data for accuracy, completeness, and consistency; identify and coordinate correction of data issues. Document system processes, data standards, and workflows to support consistency, scalability, and offshore execution. Assist with system enhancements, testing, and new feature implementations. Data Management & Reporting Support the creation and ongoing maintenance of operational, financial, and customer-facing reports. Analyze data outputs to identify variances, trends, or anomalies and escalate findings as appropriate. Ensure data integrity across systems by following established validation, reconciliation, and approval processes. Maintain organized system documentation, reports, and audit support files. Systems-Focused Accounting Support Provide accounting process support primarily through system setup, reporting, and data accuracy. Assist Accounting with month-end and quarter-end close by preparing system-generated reports and reconciliation support schedules. Support accounts payable and accounts receivable processes by maintaining accurate vendor and customer data and assisting with exception resolution. Assist with administrative aspects of sales tax, exemption certificates, and compliance tracking as directed. Respond to ad hoc data and reporting requests from Accounting and Finance. Administrative & Cross-Functional Support Coordinate with internal stakeholders to clarify data requirements, report needs, and system changes. Support onboarding and training by maintaining system job aids, templates, and process documentation. Provide backup coverage for related systems or administrative tasks as assigned. Participate in special projects related to data cleanup, reporting standardization, or process improvement. Non-essential Job Functions Balance, execute and prioritize both routine and analytical tasks. Maintain a clean, neat and orderly work area. Other duties as assigned.
