Administrative Assistant - Auxiliary Personnel Services

Administrative Assistant•Auxiliary Personnel Services Mesquite ISD•4.1 Mesquite, TX Job Details Full-time 6 hours ago Qualifications Computer operation Computer literacy Customer inquiry handling High school diploma or

GED Typing Full Job Description JobID:

3343

Position Type:

Paraprofessional•

Admin/Administrative Assistant Date Posted:

4/30/2026

Location:

Personnel Services Clerical/Technical Support Compensation Plan Salary Range:

Mesquite ISD•

Compensation Plans Shift Type:

Full-Time Wage/Hour Status:

Non-Exempt Reports To:

Director of Auxiliary Personnel•Personnel Services

EMPLOYMENT BEGINS

July 1, 2026

PRIMARY PURPOSE:

To provide clerical assistance to the Personnel Department by managing the daily inquiries regarding personnel related matters, greeting visitors, applicants, teachers, and principals and serve as a positive public relations advocate for the school district.

QUALIFICATIONS

Education/Certification:

High School Diploma/GED Special Knowledge/Skills:

Knowledge of basic computer and keyboarding skills.

Experience:

None

MAJOR RESPONSIBILITIES AND DUTIES

Greet and assist visitors, applicants, teachers, and principals. Manage incoming and outgoing telephone calls related to employment opportunities, current job openings, interviews, job verification, and other personnel related matters. Verify employment both past and present Schedule appointments for interviews and/or substitute orientations. Refer inquiries from bill collectors, personal friends, etc. of employees to appropriate school via email. Assist in sign-ups for new hiring of professional/paraprofessional as needed. Mail applications as requested for teachers and paraprofessionals. Initiate a new file for applicants and process forms for references. Process and record references on databases as they are returned. Maintain updated applicant list. Process audit letters if items are missing from teachers files. Coordinate and process employee leave requests as needed. Notify schools if a doctor's release is needed for an employee to return to work and forward to payroll. Assist personnel administrators in attaining verification of teacher certificates. Run calendar for department and pull necessary files for all appointments. Maintain, verify paperwork required for employment, and publish list to schools for substitute teachers, secretaries, and teacher aides. Keep confidential matter, confidential. Open and distribute mail as needed. Assume responsibility to assure all information is received and added to all new teachers files. Write requisition purchase orders for certificates to Texas Education Agency, travel, job fairs, reimbursements, and promotion items. Process name and address changes, post service records, and assist teachers with requested information from personnel files. Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

None

WORKING CONDITIONS

Mental Demands:

Reading, analyzing, and interpreting general business periodicals, professional journals, technical procedures, or governmental regulations. Writing routine reports and correspondence. Effectively presenting information and responding to questions from groups of administrators, managers, employees, clients, customers, and / or the general public. Interacting with the public and other staff and occasionally meeting multiple demands from several people.

Physical demands/environmental factors:

Sitting continuously. Numerous interruptions of tasks. Reaching with hands and arms and frequently repeating the same hand, arm or finger motion. Moderate noise level in the work environment. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required.