Job Description
ABOUT THE POSITION
This position will be under the direct supervision of the Workday HCM & Payroll Specialist within the Workday Support Services unit. The Workday Payroll Analyst will work on projects and requests in support of and to meet the operational needs of The Claremont Colleges (TCC). Providing support as a member of the Workday Support Services unit include support in the areas of security, functional or operational business support, and compliance/audit for Workday Human Capital Management (HCM) and any other related business systems. The Workday Payroll Analyst will work directly with team members and end-users to research requests and issues and document requirements to provide logical solutions within Workday HCM and broader system touchpoints. Additionally, this individual will help drive process improvement initiatives and technological innovations applicable to Human Resources and Payroll departments across TCC. The Workday Payroll Analyst assists with the coordination, maintenance, and implementation of HR and Payroll related workflows in Workday and any other related HCM business systems. This role will assist with improving and configuring system processes, uphold data integrity standards and needs to possess a keen understanding of the HCM function and data to provide reliable solutions to The Claremont Colleges requests. The Analyst will also support the department in any new HCM or Payroll-driven systems implementation projects and any other systems that may directly or indirectly intersect with Human Resources-related functional areas. ESSENTIAL FUNCTIONS
The following are the fundamental duties and responsibilities of this position which the incumbent must be able to perform to fulfill the purpose and requirements of this position. Interpret HR/Payroll functional customer requests and translate them into logical, configurable solutions in Workday HCM supported by clear and thorough documentation. Provide daily customer support to The Claremont Colleges by responding to and closing out tickets and by resolving issues as they arise; work with other departments and outside vendors to resolve issues pertaining to Workday touchpoints. Cultivate strong relationships with customers and develop a deep understanding of Claremont, the Consortium, and Payroll and HR's role within it. Collaborate with HR and Payroll SMEs and other cross-functional teams to prioritize projects, enhancement requests, gather and document business and technical requirements and complete Workday HCM configurations from design to implementation. Assist with training including but not limited to, documenting system configurations, processes, and procedures, preparing instruction materials. Develop and maintain ad hoc reports, dashboards, and hubs that support the requirements outlined by The Claremont Colleges. Attend annual HR and Payroll related compliance training to be a reliable resource for our organization and its TCC customers on Payroll compliance matters and their translation into Workday configurations and business process definitions. Collaborate with team members and work independently to design, build, test, and troubleshoot system changes. Work with team Support bi-annual regression testing and uptake of Workday releases. Assist in security administration, including role assignments and access reviews. Support bi-annual regression testing and uptake of Workday releases. QUALIFICATIONS
Unless otherwise stated, the following qualifications are required to perform the essential functions of this position, or the individual must demonstrate how the essential functions will be performed (with or without reasonable accommodation) using other qualifications not listed below. Education:
A bachelor's degree in business administration, computer analytics, information technology, or a related field; or the equivalent in a combination of education, training, and additional work experience beyond the minimum required. Experience:
At least three (3) years of experience in systems and business process analysis, documentation, and support, including at least two (2) years of experience with Workday Payroll functional experience. Knowledge, Skills, and Abilities:
Strong verbal, and written communication in English. Knowledge of Workday Time Tracking and Absence. Proficient with MS Word, Excel, PowerPoint, Outlook, and Teams. Understanding of Workday system logic, design, structure, functions and processes, and experience with databases tools. Strong interpersonal skill with the ability to foster collaboration and build positive relationships with internal and external constituencies, including with customers and vendors. Strong analytical skills with an ability to synthesize and effectively articulate data. Some knowledge of project-related activities from active participation in system-related projects. Ability to manage time and assignments to meet expectations and strict deadlines. Flexibility and comfort adjusting to changing priorities and challenges. Fundamental understanding of and familiarity with maintaining confidentiality of sensitive information. Demonstrate maturity, tact, openness to new ideas and change, resiliency, and composure in difficult and unexpected circumstances. A service-oriented approach to individuals at all levels and across all disciplines and campuses. High dedication to professionalism and ethical behavior always at all levels of the organization. Commitment to always delivering excellent customer services and support. Able and willing to learn new systems and technologies as needed. Preferred Qualifications:
Human Resources experience highly desirable. Experience with Kronos. Experience with cloud-based ERP systems. Experience with data analysis and reporting. Work Schedule:
The regular hours for this full-time position are 8:00 a.m. to 5:00 p.m., Monday through Friday. May be required to work holiday, weekend, and/or evening hours. Regular hours may vary due to needs of the organization or business unit. COMPENSATION
Pay:
The pay range for this position is $7,500- $8,333.33 per month depending on experience. Benefits:
This position is eligible for our employment benefits package including: medical, dental, vision, 10% retirement contributions after one year (no matching required), group life insurance, generous time off, professional development funds, discounts for mobile plans, software, and entertainment, access to fitness facilities, and more! PHYSICAL REQUIREMENTS
Sedentary work that primary involves sitting and standing: ☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never Active work that primary involves standing and walking: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Light work that involves moving objects weighing up to 10 pounds: ☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never Medium work that includes moving objects weighing up to 25 pounds: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Medium work that includes moving objects weighing up to 40 pounds: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Heavy work that includes moving objects weighing up to 50 pounds: ☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never Operate a computer or other work requiring repetitive movement of wrists, hands, & fingers: ☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never Operate a street legal golf cart, a company automobile, or other heavy machinery: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Read or write electronic or printed materials: ☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never Communicate verbally in person, by phone or another device: ☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never Moving body into different positions to work down low, overhead, or outward: ☐ Constantly ☒ Frequently ☐ Occasionally ☐ Never Work involving climbing ladders, stairs, scaffolding, or similar: ☐ Constantly ☐ Frequently ☐ Occasionally ☒ Never Work in various environments including low, high, tight, low-ventilation, or confined spaces: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Work indoors in climate-controlled spaces: ☒ Constantly ☐ Frequently ☐ Occasionally ☐ Never Work outdoors in various weather conditions: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Work in a noisy environment: ☐ Constantly ☐ Frequently ☒ Occasionally ☐ Never Disclaimer:
This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed. ADA/OSHA
This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA). Equal Opportunity Employer:
TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim of having the best available person in every job. TCCS prohibits discrimination based on all characteristics protected by federal, state, or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful. We serve a unique, dynamic, and thriving academic community. Click above to learn about the seven member institutions of The Claremont Colleges. Experience the story of The Claremont Colleges as it unfolds through our inspiring beginnings, distinguished present, and bright future in the Celebrating 100 Years video, which highlights how innovation, integration, and excellence have shaped a century of collaboration. https:
//tcc100.claremont.edu/ The Claremont Colleges Services (TCCS) is the central coordinating and support organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges. TCCS, with about 300 staff members, provides exceptional shared services to 9,000 students, and almost 3,600 faculty and staff. TCCS staff work in both student-facing services as well as administrative and operational services. Our numerous departments are located throughout The Claremont Colleges campus in the beautiful city of Claremont, California. Like the institutions we serve, we recognize that we excel when we collaborate. We seek diverse staff members who are skilled and passionate about the work they do. TCCS is committed to providing an environment that values the many differences in identities, experiences, abilities, and thoughts that exist among the members of our community. Learn more about TCCS by visiting services.claremont.edu and about the seven colleges we serve by visiting claremont.edu. We are proud to offer a generous program of employment benefits for our eligible employees. Take a look at our Benefits Summary for a snapshot. Full details may also be viewed on our website: https://services.claremont.edu/benefits-administration/.
