IT Contract & Finance Analyst

Position Title:

IT Contract & Finance Analyst Department:

Enterprise Business Solutions Job Description:

The IT Contract & Finance Analyst provides guidance and oversees Enterprise Technology Solutions (ETS) contract matters to ensure compliance with policies and procedures. Coordinates with ETS, contract management, legal, and project teams to provide feedback for new vendors, renewal agreements, and modifications to them. Provides handoff to project intake and works closely with the PMO to track contracts as it relates to projects. The position will monitor, track, and analyze the ETS department budget, ensuring expenditures align with the allocated budget and providing insights into budget utilization. Essential Responsibilities Responsibilities listed in this section are core to the position. Inability to perform these responsibilities with or without an accommodation may result in disqualification from the position. Responsible for managing IT contract life cycles and ensure timely renewal of essential ETS services to minimize disruptions and maintain operational efficiency. Key contact and subject matter expert for complex outsourced service agreements as well as enterprise software, infrastructure, and telecom contracts. Works with BAA, MSA, and SOW agreements. Sets up contract agreements for new IT suppliers and enters them into appropriate system for tracking. Reviews, revises, and provides contract recommendations to reduce risk. Develops negotiating strategies, identifies risk, and offers alternatives to address risk. Communicates contract issues and explanations to management and facilitates issue resolutions. Assists ETS staff in obtaining RFP bids for all IT and peripheral products as requested. Develop and implement checklists, quick references, and procedures for contract management and administration to ensure compliance with policies and procedure manuals. Oversees IT Contract reviewers as the ETS primary point of contact and coordinates with each reviewer to provide feedback to Contract Team. Provide guidance and training on IT contract matters to ETS staff in terms of contracting practices and procedures periodically. Represents company in contract dispute resolution with vendors. After contracts are negotiated and executed, responsibility continues for ongoing contract management (to determine necessity for amendments or extension of contracts, compliance to contractual obligations, and/or termination) and administration, including change control management. Works with ETS, Legal and Supply Chain, and any other staff to maintain the repository for all IT contracts. Develop and maintain relationships with both the suppliers and with ETS leadership. Coordinate with budget teams from OUH accounting and ETS. Analyze and report on budget utilization, highlighting variances and potential areas for cost savings. Collaborate with finance and procurement teams to reconcile budget discrepancies and ensure accurate financial reporting. Analyze historical spending trends and current budget utilization to provide insights and recommendations for optimizing ETS expenditures. Consult with department heads and project managers to understand budget requirements and provide guidance on budget allocation and utilization. Generate regular reports and dashboards to communicate budget status, renewal timelines, and cost-saving opportunities to senior management. Works closely with the ETS IT Program Manager to manage and track the overall ETS portfolio budget, including multiple projects, initiatives, and operational expenses. Provide regular updates and forecasts on portfolio budget utilization, identifying risks, opportunities, and recommended actions to maintain alignment with organizational goals and financial targets. Continuously review and optimize ETS budget monitoring, renewal management, software procurement processes, and procurement review to enhance efficiency and cost-effectiveness. Implement best practices and innovative solutions to streamline workflows and improve financial management. Be active on company user group committees and/or process improvement teams in leadership and/or support roles. Implements continuous improvement activities General Responsibilities Performs other duties as assigned.

Minimum Qualifications Education Requirements:

Bachelor's degree required. Bachelor's degree in Law (LLB), Logistics, Supply Chain Management, Finance or Accounting preferred.

Experience Requirements:

3-5 years of experience working specifically on IT contracting required. Healthcare IT contracting experience preferred.

License/Certification/Registration Requirements:

No certification required.

Knowledge/Skills/Abilities Required:

Knowledge of Procurement Principles and Practices Proven experience in IT budget monitoring, financial analysis, and contract management. Strong analytical, numerical, and critical thinking skills. Proficiency in budgeting and financial analysis tools, as well as Microsoft Excel, Teams, SharePoint Project Management skills Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams. Detail-oriented with a high level of accuracy and organizational skills. Knowledge of software procurement processes, Workday Strategic Sourcing, and IT service contracts is a plus. Current OU Health Employees - Please click HERE to login. OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including

PTO, 401

(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family. OU Health is the state's only comprehensive academic health system of hospitals, clinics and centers of excellence. With 11,000 employees and more than 1,300 physicians and advanced practice providers, OU Health is home to Oklahoma's largest doctor network with a complete range of specialty care. OU Health serves Oklahoma and the region with the state's only freestanding children's hospital, the only National Cancer Institute-Designated OU Health Stephenson Cancer Center, Oklahoma's flagship hospital, which serves as the state's only Level 1 trauma center and Edmond Medical Center in the heart of the Edmond Community. Becker's Hospital Review named University of Oklahoma Medical Center one of the 100 Great Hospitals in America for 2020. OU Health's oncology program at OU Health Stephenson Cancer Center was named Oklahoma's top facility for cancer care by U.S. News & World Report in its 2020-21 rankings. OU Health also was ranked by U.S. News & World Report as high performing in these specialties: Colon Surgery, COPD and Congestive Heart Failure. OU Health's mission is to lead healthcare in patient care, education and research. Experts in prevention, treatment and cures, our team works to improve lives through innovation in medical care, education and research, while investing in the people, technologies and facilities that will enable us to achieve our goals. We are seeking individuals who have a passion and talent for caring for others. By joining our team, you will provide quality health care to our community through the work you do every day. We provide clinical and non-clinical opportunities to further your career and we invite you to explore our available positions. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, gender, national origin, age, disability, sexual orientation, gender identity, genetic information or protected veteran status in accordance with applicable federal laws. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation, and training. Reasonable accommodations are made to the known physical and mental limitations of qualified individuals with disabilities.