Temporary Administrative Assistant

Temporary Administrative Assistant at Innovations PSI Temporary Administrative Assistant at Innovations PSI in Daly City, California Posted in about 22 hours ago.

Type:

temporary

Job Description:

Our client is seeking a detail-oriented and highly professional Administrative Assistant to support a team of senior advisors within a Private Wealth Management firm in San Francisco. This will be in a fast-paced, complex team environment requiring the utmost discretion and professionalism.

NOTE:

This is a 12-month contract role.

Job Summary and Responsibilities:

• Maintain complex and extremely detailed calendars, including senior-level internal and external meetings and conference calls
• Prioritize meeting requests and related logistics
• Manage a high volume of phone calls and interact with high-level business leaders and clients in a professional and effective manner
• Coordinate logistics for client calls and meetings
• Respond to and follow up on requests in a timely manner
• Coordinate domestic and international travel arrangements, including visa procurement
• Process expense reports accordingly
• Prepare and distribute correspondence, agendas, letters, reports, and other documents as requested
• Support onboarding of new hires across the region
• Assist with general office administrative duties including copying, filing, faxing, archiving, shipping, managing supplies, facilities management, and event planning
• Organize and ship materials to clients as needed
• Work with conference and catering services for client engagements
• Maintain an understanding of firm policies and handle certain issues independently

Qualifications :

• 5+ years of experience supporting senior executives in a complex environment, preferably in financial services, private sector, or government
• Excellent judgement and discretion when handling confidential or sensitive information
• Strong written and verbal communication skills with a consistent, professional demeanor
• Extreme attention to detail and organizational skills with the ability to prioritize
• Quick learner and self-starter with strong anticipation skills
• Proactive problem solver and independent thinker
• Ability to work well under pressure, adapt to unexpected events, and multi-task in a deadline-driven environment
• Strong proficiency in Microsoft Office
• Experience with expense platforms such as Concur or similar tools
• Positive, team-oriented attitude