Coordinator, Pension Plan-Restricted to current employees

Performs Pension Plan Administration and accounting functions for the CTC pension plans. The incumbent compiles and reconciles multiple reports and provides information and support for the annual external audit. Associate's degree from a regionally or nationally accredited institution of higher education required. Prefer 15 semester hours of accounting courses and/or experience supporting employee retirement/pension plans. Two years of full-time wage-earning experience in benefits, payroll or accounting, preferably in a college or university system required. High attention to detail including the ability to generate, critique, and verify large data files; Strong demonstrated customer service skills and capable of interacting with personnel at all levels, Working knowledge of employee benefits to include investments, retirement, pension plans, and social security and Medicare benefits; Ability to review/reconcile financial statements and related investment reports; Proficient with various types of office equipment; Possess excellent verbal and written communication skills; Possess organizational skills; Proficient in the use of Microsoft Word and Excel software; Proficient in the use of computerized databases and reporting tools; Ability to maintain confidentiality of all information. Self-starter, able to monitor and coordinate tasks through to the last detail, Ability to work effectively under deadlines, Ability to develop an increasing familiarity with pension plan documents and requirements; including guidelines defined by theIRS/IRC, federal and state legislation the Social Security Administration, and any other governing body Oversees and participates in the maintenance and management of the Pension Plan participant databases, including monitoring contributions, distributions, vesting, expenses, and demographic information; reconciles vesting reports; identifies discrepancies and takes corrective action; Acts as the conduit for all communications with TIAA regarding the Qualified and Supplemental Pension Plans and serves as the primary point of contact for all other vendors related to the plans; organizes and participates in the Employees' Pension Plan Trust Committee meetings and assists with records and projects as needed; maintains current pension plan documents; Coordinates the preparation and distribution of invested funds for retiring and terminating employees. Reconciles, certifies and processes distributions and related information. Authorizes transactions based on policy and plan document requirements. Reconciles quarterly and annual pension plan financial statements that the third-party administrator prepares; reconciles and verifies all payroll deductions, contributions, distributions, and forfeitures; evaluates, verifies, and manages bi-annual small balance distributions; identifies, monitors and/or processes all forfeiture requests, account activity and balance requirements; Coordinates with CTC Payroll and Accounting departments to resolve any pension-related issues; balances and reconciles CTC payroll deductions and contributions as they relate to the pension plans; verifies deposits into employee accounts and updates the pension plan databases; Coordinates and provides all information and support for the external audits; reviews financial statements; prepares supporting documentation, spreadsheets, and working papers for annual audit. Coordinates and assists with the reconciliation and filing of IRS forms and reviews information from the Texas State Pension Review Board; Reconciles institutional deactivation/termination/position change reports against TIAA employee accounts; verifies and updates information within the TIAA portal; assembles and provides TIAA with all census and compliance testing data; Reviews employee New Hire/Rehire/Change of Status/Termination actions to ensure correct plan information, enrollment dates, vesting percentages (in the case of rehire), and account information for upload to TIAA; provides relevant information pertaining to an appropriate plan; Develops and maintains working relationships with various departments across campus and provides information for college insurance renewals; coordinates and plans on-campus financial consultations between TIAA and current employees; Manages and maintains all historical and current pension plan records and the web page; provides customer service and responds to current and past plan participants' inquiries; cross-trains the office assistant and supports the Employee Benefits department, as needed; provides all in-coming participants with plan documentation; Other duties as assigned by the Benefits Manager or the Director Payroll/Benefits