WES Secretary/Bookkeeper

The Secretary/Bookkeeper is responsible for providing clerical, organizational, and financial support to ensure the efficient operation of the office. This position serves as a point of contact for staff, students, parents, vendors, and the public while maintaining accurate financial and administrative records. Essential Duties and Responsibilities Answer phones, greet visitors, and provide general office assistance Maintain files, records, and confidential documents Prepare correspondence, reports, and other office documents Process purchase orders, invoices, receipts, and payments Maintain accurate bookkeeping and financial records Reconcile accounts and assist with monthly financial reports Handle deposits, receipts, and cash transactions according to district procedures Assist with payroll and employee documentation as needed Manage office supplies and place orders when necessary Schedule appointments, meetings, and maintain calendars Assist administrators and staff with daily office operations Ensure compliance with district policies and financial procedures Perform other duties as assigned by administration Qualifications High school diploma or equivalent required Previous office, bookkeeping, or secretarial experience preferred Knowledge of basic accounting and bookkeeping practices Proficiency in computer programs such as Microsoft Office and financial software Strong communication, organizational, and multitasking skills Ability to maintain confidentiality and work independently