WHS School Counseling Adminstrative Assistant

Openings as of 5/20/2026 force display?

True Openings as of 5/20/2026

WHS School Counseling Adminstrative Assistant JobID:

1693

Position Type:

Secretarial/Clerical/ Secretary Date Posted:

5/19/2026

Location:

Westfield High School Date Available:

8/11/2026 WESTFIELD

WASHINGTON SCHOOLS WHS

School Counseling Administrative Assistant Job Description Qualifications:

High school diploma, computer skills including proficiency with word processing. Must be able to multi-task in a fast-paced environment. Good human relations skills are a must with the ability to keep information confidential. The ability to speak Spanish is a plus but not required.

Reports To:

Counseling Director/Counselors/Principal/Assistant Principals Evaluated By:

Counseling Director Length of Contract:

184 days, 7.5 hours per day

Duties:

Schedule 504 Meetings with students, families, and team. Track pathway and diploma Information. Assist with preparations for SAT/PSAT and AP Testing. Assist registrar with enrollments. Assist with planning and preparation for events throughout the school year. Answer phones (take and forward messages as directed). Greet visitors and direct as needed. Schedule and post appointments to counselor's calendars as requested. Maintain the school counseling calendar and complete event request forms. Maintain the reception area of the counseling center, including managing bulletin boards, college/military/career promotional material. Supervise and monitor student office assistance and report their attendance. Process student ID cards Track and maintain counseling center website. Update available scholarship list and upcoming college visits in SCOIR. Assist counselors with organizing, distributing and collecting student testing information. Assist counselors with distribution and collection of scheduling materials. Assist counselors with other projects as needed. Be comfortable with the Google Suite. Collect and distribute data in Google Sheets including student reports and track scholarship and college applications. Assist with the Senior Awards Night and communicate and correspond with award presenters, parents, and students. Assist Registrar with processing scholarship applications and transcripts. Assist Registrar with collecting, organizing and disseminating college admissions materials and applications. Assist Registrar with filing and maintaining student permanent files. Email To A Friend Print Version Postings current as of 5/20/2026 12:40:07 AM CST. Powered by Aspex Solutions

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