***2025-2026 Administrative Assistant VI - Executive Assistant to the Superintendent and Board of Education

• 2025-2026 Administrative Assistant VI
• Executive Assistant to the Superintendent and Board of Education Socorro Consolidated Schools Central Office
• Socorro, New Mexico Job Details

Job ID:

5724847

Application Deadline:

Posted until filled

Re-Posted:

Yesterday

Starting Date:

Immediately Job Description Administrative Assistant VI

• Executive Assistant to the Superintendent and Board of Education Job Details

SUMMARY OF POSITION/PURPOSE

To assure the smooth and efficient operation of the front office at SCS Central Office so that operations fully support the district's needs. The Administrative Assistant provides high-level support to the Superintendent and Board of Education, blending financial oversight with specialized compliance duties (Fingerprinting Lead) and comprehensive meeting management.

SUPERVISOR

Superintendent/Assistant Superintendent

SUPERVISES

N/A EDUCATION

REQUIRED/PREFERRED

High School Diploma (R)

EXPERIENCE REQUIRED

Two years administrative assistant, bookkeeping or related experience

EXPERIENCE PREFERRED

Five years administrative assistant, bookkeeping or related experience Infinite Visions experience

CERTIFICATE/LICENSE

None

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

Orchestrates the end-to-end preparation of board materials by compiling reports and data into accurate agendas and packets; ensures all documents are published to the organization's website in a timely manner. Serves as the primary point of contact for public notices, ensuring all board meetings are advertised and conducted in strict accordance with the Open Meetings Act. Acts as the official Board Recorder, overseeing the real-time documentation of proceedings and the subsequent drafting, refinement, and distribution of official meeting minutes. Directs the physical and technical setup for all School Board meetings; leads the planning, logistics, and execution of the annual Board/Admin retreat. Manages the full procurement cycle, including entering purchase orders and processing payments for IT Finance, Federal Programs, and Executive leadership. Oversees the verification and reconciliation of credit cards, ensuring all transactions are documented and compliant with internal policies. Facilitates daily financial logistics by processing deposits, verifying totals, and conducting secure bank deliveries. Acts as the primary gatekeeper for the Superintendent's calendar; manages complex travel logistics for Board members and executive staff. Tracks and submits official policy changes to ensure District Policy Manual is kept up to date. Functions as the primary coordinator for the organization's fingerprinting program, and resolving technical system issues via help-desk coordination. Serves as the first point of contact for visitors and callers, maintaining a professional reception environment. Oversees outgoing mail processing, including metering and Post Office delivery. Monitors and maintains office equipment (copiers, postage machines); coordinates service calls and manages inventory for related supplies. Performs other duties as assigned to support the evolving needs of the administrative team.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED/PREFERRED

Experience with Google Workspace or Microsoft Office Suite (R) Knowledge of NM State Law and District Policy (P) Experience supporting School Board Functions (P)

PRIMARY JOB LOCATION

District Office

TERMS OF EMPLOYMENT

(LENGTH

OF CONTRACT

): Year Round

EVALUATION PERFORMED BY

Superintendent/Assistant Superintendent

WORKING CONDITIONS AND PHYSICAL EFFORT

Employee's work: Standing 10% Inside 90% Walking 10% Outside 10% Sitting 80% Total 100% 100%

Requirements While Performing Job:

Physical Activity

Daily:

Yes/No Description

Twist:

Waist Yes Wrist Yes Neck/Shoulder Yes Stoop, bend Yes Squat, kneel or crawl Yes Repetitive motions of hands or wrists Yes Run No Climb ladders, stairs, or equipment No Ride equipment No Walk on uneven terrain No Fine finger dexterity Yes Manual dexterity Yes Reaching above shoulders Yes Reaching at shoulder height Yes Reaching below shoulders Yes Other Requirements for pushing, lifting, pulling, or carrying obstacles of weight No. of lbs. from the floor Push Pull Lift Carry

Frequency:

Explain if daily/weekly/monthly/once in a while 0-25 X X Daily 26-50 X X Weekly 51-150 Above 150 No. of lbs from chest high 0-25 X X Weekly 26-50 X X Once in a while 51-150 Above 150 No. of lbs. over head 0-25 X X Once in a while 26-50 51-150 Above 150 Must be capable of working under unusual conditions such as: Chemicals, skin irritants such as soaps, cleaning agents and others Yes Cold/heat of outside work Confined spaces such as crawl spaces and other small areas Contact with the public Yes Dampness Electrical Explosives, flammables, gas, paint thinners High work spaces Machine noise Yes Radiation Sun Vibration Protective equipment required Vision Demand and Capabilities Hearing Demands and Capabilities Normal night vision Normal depth perception X Normal depth vision X Normal color vision X Red/Green/Amber color vision X Uncorrected Vision Corrected Vision X Hearing essentially normal X Some high tone loss Significant high tone loss Low tone loss Other requirements: Corrected hearing X This position will be paid according to the

Administrative Assistant Salary Schedule:

https://drive.google.com/file/d/1CvK2EWs3RkdusJv6LFYKTjV-rGgWJBh9/view?usp=sharing Socorro Consolidated Schools provides all training required by OSHA to ensure employee safety. •

IF CHOSEN, APPLICANT MAY NEED TO RE-APPLY FOR PERMANENT POSITION AT THE END OF THE 2025-2026 ACADEMIC YEAR

Position Type:

Full-Time Job Requirements Citizenship, residency or work visa required