477 Data Entry Specialist

477 Data Entry Specialist I-IV Job Description

OBJECTIVE

Focusing on data entry, provides data entry for all Bristol Bay residents applications under the Workforce Development (WFD) program, including helping clients get access to all services allowable under Federal and State regulations which support finding employment and becoming self-sufficient.

QUALIFICATIONS

( Required at all levels) License /

Certification:

Current valid Alaska Driver's License and liability insurance

Clearance :

Background clearance check including fingerprints Computer skills . Keyboard, MS programs, e-mail/internet. Ability to learn data entry program in the EagleSun Software Database Tribal Assistance Software (TAS). Demonstrated ability to achieve the Essential Job Results as described in attachments for levels I-IV. Data Entry Specialist I Data Entry Specialist II Data Entry Specialist III Data Entry Specialist IV High School Graduate; Entry-level work; Little or no data entry experience. Requires full supervision. Ability to enter data for 1-15 files per month while supervised. AA Degree or 2 years progressive experience with data entry. Assigned a low number of data entry files, supervised closely while training on the job. Ability to carry a file load of 15-30 cases per month. AA or specialized certificate or training and at least 3 years of data entry experience. Ability to carry a file load 30-60 cases per month with minimal supervision. BA or 4 years progressive experience in the field and leadership experience. May be assigned mentoring of data entry specialists I - III, while maintaining a full data case load of 60 or more cases per month with minimal supervision. Complete achievement of certain of the above specifications may not be required if, in the opinion of BBNA a particular candidate possesses significant offsetting characteristics, such as past accomplishments, experience, education, or estimate of future potential.

COMMON JOB RESULTS FOR EACH LEVEL.

Provide data entry and program support related to Workforce Development Services by Ensuring careful, accurate and timely data entry into the EagleSun Database System.. Reviewing applications and entering related information into the EagleSun Database System. Responding to applications with letters of receipt Having / developing a knowledge/ cross training of important linkages to 477 divisions of eligibility and case management. by Becoming familiar with the basic operational guidelines for each of the above divisions. Working with the team to ensure that clients' can access services easily Protect program integrity and client privacy by Agreeing to BBNA's policy on confidentiality, keeping confidential information gained through employment secure, during and after this employment. Delivering services in a manner that is respectful of culture, ethical, and professional. Contribute to the overall team effort by: Welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results as and where needed. Keep Management Informed by Recordkeeping in order to document services for funding agencies and for efficient service delivery. Data Entry staff will help ensure client files have all the necessary documentation and are in the proper order so accurate information can be retrieved quickly and reliably. Participating in scheduled Workforce Department team meetings. Producing a monthly activity report Travel in and out of region by Traveling for mandatory face-to-face meetings or trainings as required to provide services, participate in training or workshops and to exchange current information significant to regional, Tribal, State and Federal entities. Fully participating in a manner of professional conduct while in travel status. Ensuring that any travel is well-planned and scheduled according to BBNA policy. Monitors and improves program and service quality By Understanding the Workforce Development Department goals and objectives in addition to individual program goals and objectives to participate in measuring whether those goals and objectives are being met by clients utilizing BBNA Workforce Department services.

WAGE RANGE

REPORTS TO:

Deputy Director of Workforce Development

DUTY STATION

Dillingham