Administrative Assistant IV

admin IV job description

DEPARTMENT

ADMINISTRATIVE

SERVICES OBJECTIVE

Point of contact for administrative support services, under supervision of the Director of Administrative Services (DAS), responsible for developing and maintaining efficient administrative support for the organization. This includes a customer service-oriented system for communication flow; incoming / outgoing written, in person, phone and fax communications, and records of retention.

QUALIFICATIONS

Candidates must demonstrate their ability to accomplish the Essential Job Results stated below.

Job knowledge / documentation required:

High School diploma or equivalent. Four or more years secretarial/office management related experience including supervision. Demonstrated excellent communication with and enjoyment of working with people of varying backgrounds, including villages, government agency representatives and public. Excellent secretarial/organizational skills - typing, filing, phone, computer, and general office equipment. Demonstrated ability to take accurate minutes and transcribe them is essential. Capable of working with minimum errors and performing complicated tasks with a minimum of supervision. An Alaska Driver's license is required. Must be insurable under company policy. Must be able to do some heavy lifting of up to 50lbs.

PREFERRED

Previous experience taking minutes, and transcribing. Computer experience, Familiarity with people and culture of the Bristol Bay region.

JOB RESULTS

BBNA Administrative Assistants are based on abilities and scaled between ADMIN I and

ADMIN IV.

See Essential Job Results below.

ADMINISTRATIVE ASSISTANT

(I-IV)

ADMIN I ADMIN II ADMIN III ADMIN IV

(MANAGER/SPECIALIST•) Job Results Being available & flexible to handle opening and closing BBNA main office. (Check List Provided) ADMIN I job description duties plus the following.

ADMIN I & II

job description duties plus the following.

ADMIN I & II & III

job description duties plus the following. Monitors and improves program and service quality by Using information gained and feedback regarding administrative support to suggest ways to maintain a high standard of Administrative Support service. Protect program integrity and client privacy by Agreeing to BBNA's policy on confidentiality, keeping confidential information gained through employment secure, during and after employment. Contributes to overall team effort by Welcoming new and different work requirements; exploring new opportunities to add value to the organization; helping others accomplish related job results as and where needed.

REPORTS TO

DIRECTOR

OF ADMINISTRATIVE SERVICES DUTY STATION

DILLINGHAM

EMPLOYMENT TYPE

FULL-TIME

FLSA STATUS

NON-EXEMPT