Account Clerk I, II, Sr.

The full salary range for this position is as follows: Account Clerk I

• $24.24 to $30.94 / Account Clerk II
• $26.73 to $34.12/ Sr Account Clerk $29.47
• $37.61. Expected hiring range is as follows: Account Clerk I $24.24
• 26.73 / Account Clerk II
• $26.73 to $29.47/ Sr Account Clerk
• $29.47
• 32.

48.

DESCRIPTION

The Account Clerk I/II performs a wide variety of responsible, clerical accounting duties in the preparation, maintenance, and processing of accounting records and financial transactions; responds directly with the public in response to inquiries and complaints.

DISTINGUISHING CHARACTERISTICS

Account Clerk I This is the entry-level class in the Account Clerk series. Positions at this level perform a variety of the less difficult duties typically supporting other accounting personnel within a fiscal function, such as accounts payable or receivable and, with experience, perform a wider variety of more difficult tasks requiring greater skill with greater responsibilities. Account Clerk II Working under general supervision, the position is the journey level in the series. Employees at this level require specific experience and less supervision and review to complete assignments. Positions are flexibly staffed and are normally filled by advancement from the lower level, or if filled from the outside, require prior related experience. Senior Account Clerk Positions at this level perform the most difficult duties; possess a specialized technical or functional expertise. Incumbents are assigned significant responsibilities above the advanced journey level, possess specialized knowledge, abilities, skills and experience, and exercise independent judgment and initiative in the performance of their duties. Positions in this class may be flexibly staffed and are normally filled by advancement from the Account Clerk II class. The senior-level position may be filled either through open internal recruitment as a promotional opportunity or through a full external recruitment process. Lower levels are not flexibly staffed into the senior-level position.

EXAMPLES OF ESSENTIAL DUTIES

Essential and other important responsibilities and duties may include, but are not limited to, the following: Assist with department clerical accounting tasks necessary to maintain and operate the City's Financial and Treasurer functions. Administers one or more assigned finance areas of responsibility such as accounts payable, accounts receivable, general ledger. Arrange and type a variety of correspondence, reports and other materials. Process, review and check documents, records, and forms for accuracy, completeness, and conformance to applicable policies, rules, and regulations. Provide information in person or by telephone where judgment, common knowledge, and interpretation of division and City policies and regulations are necessary; provide customer and public assistance, in person or by phone. Receive complaints and exercise judgment in determining proper course of action. Assist in operation evaluations and make recommendations on improved office procedures. Perform routine data entry and generate reports covering assigned accounts. Set up and maintain filing systems; receive, sort, and distribute mail; complete a variety of clerical and general office duties. Conduct a daily evaluation of the cash position of the City. Perform Year End Reporting. Provide back-up to other Finance staff as needed. Perform related duties as assigned. Accounts Payable Maintain accurate and complete accounting records to support all financial transactions. Process invoices, including account coding, check preparation, printing, and mailing. Review and verify documents, records, and forms for accuracy, completeness, and compliance with applicable policies and regulations. Prepare and process annual 1099 reporting. Enter financial data into accounting systems; generate, review, and validate reports. Respond to inquiries from staff and the public via phone and email regarding assigned finance functions. Process and fulfill public records requests. Assist with year-end closing and provide audit documentation and support.

QUALIFICATIONS

Knowledge of:

English usage, grammar, punctuation and business letter writing. Basic bookkeeping procedures. Basic mathematics. Standard office practices, procedures and equipment. Account Clerk II

• In addition to the qualifications for Account Clerk I Practices of business functions and financial record keeping. Basic accounting principles. Sr Account Clerk
• In addition to the requirements for the Account Clerk II Methods, practices and terminology used in statistical clerical work.

Pertinent local, State and Federal laws, codes, ordinances, City functions, policies, rules and regulations.

Ability to:

Collect, compile and evaluate financial and general communications and reports. Maintain complete and accurate files and records. Operate a 10 key calculator with speed and accuracy. Make arithmetic calculations, postings and comparisons rapidly and accurately. Assist and work with other employees. Consistently meet deadlines while managing a high workload. Understand and carry out oral and written directions. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Account Clerk II

• In addition to the qualifications for Account Clerk I Use a computer-based accounting system. Use basic spreadsheet and word-processing applications. Understand and interpret principles, laws and procedures involved in fiscal record keeping and accounting functions including City policies, contracts, ordinances and resolutions. Sr Account Clerk
• In addition to the requirements for the Account Clerk II Perform administrative and accounting detail work.

Operate automated office equipment and use and understand various accounting software.

EXPERIENCE AND EDUCATION

Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Account Clerk I Experience:

Two years of responsible and specialized clerical, accounting clerical, or administrative/business experience

Education:

High school diploma or G.E.D. with additional education highly desirable.

Account Clerk II Experience:

One year of experience comparable to that of an Account Clerk I in the City of Palmdale.

Education:

High school diploma or G.E.D. with additional education highly desirable.

Sr Account Clerk Experience:

Three years of responsible, specialized clerical accounting experience.

Education:

High school diploma or G.E.D. with additional education highly desirable.

LICENSE OR CERTIFICATE

Possession of or ability to obtain and maintain a valid California driver's license, or the ability to use alternative transportation methods to perform the essential duties of the position.

WORKING CONDITIONS

Physical Demands:

Mobility :

frequent use of keyboard; frequent sitting for long periods of time; occasional climbing, bending, standing, walking and squatting.

Lifting :

frequently up to 10 pounds; occasionally up to 50 pounds.

Vision :

constant use of overall vision; frequent reading and close-up work; occasional color and depth vision.

Dexterity :

frequent repetitive motion; frequent writing; frequent grasping, holding, and reaching.

Hearing/Talking :

frequent hearing and talking, in person and on the phone.

Emotional/Psychological :

frequent decision-making and concentration; frequent public and/or coworker contact; occasional working alone.

Environmental :

frequent exposure to noise.

Work Environment:

Work is performed in a typical temperature-controlled office environment subject to typical office noise and environment. Positions may require occasional overtime, weekend work and travel is rare. RevisedNovember 2025

FLSA:

Overtime eligible