Account Clerk III (Accounts Receivable)

Account Clerk III (Accounts Receivable) Orinda Union School District - 4.6 Orinda, CA Job Details Full-time $31.11 - $36.37 an hour 22 hours ago Benefits Commuter assistance Health insurance Dental insurance 401(k) Flexible spending account Paid time off Parental leave Employee assistance program Vision insurance Retirement plan Paid sick time Qualifications Record keeping Computer operation Accounts receivable Phone communication Basic math English Non-CDL Class C Computer skills Business Administration Clerical experience Associate's degree Grammar Experience Client interaction via phone calls Full Job Description

JOB PURPOSE STATEMENT

The Account Clerk III employee position provides a variety of basic to complex accounting-related duties in the maintenance and processing of financial and statistical records. The Account Clerk III maintains strong communication with the Senior Account Clerk, as at times there may be a need for periodic support. The Senior Account Clerk may also provide guidance and direction in the work of the Account Clerk

III. ESSENTIAL JOB FUNCTIONS

• Collect, account for, and deposit all monies received by the District (accounts receivable)
• Responsible for ongoing maintenance of District's account receivable records
• Maintains the revolving cash fund for the District
• Collects and deposits funds into bank
• Processes purchase orders and change orders
• Coordinates ordering for purchase orders
• Administers senior parcel tax exemption program
• Maintain various usage transactions, i.e., utilities, GASB 87, GASB 96, etc.
• Prepares invoices and support documents for submission to the County Office of Education
• Receives, audits and processes invoices for payment of all funds and receives and distributes vendor warrants
• Maintains District files and vendor files and records
• Communicates with vendors concerning pricing, delivery and billing
• Monitors credit memos and returned merchandise receipts
• Corresponds with vendors regarding back orders, outstanding purchase orders and invoices not received at fiscal year-end
• Assists with fiscal year-end closing of current liabilities and prepaid expenses
• Assists other personnel as may be required for the purpose of supporting them in the completion of their work activity
• Provides periodic administrative support for Business Office/Chief Business Official (CBO)
• Other duties as assigned

SKILLS, KNOWLEDGE, AND ABILITIES REQUIRED

• Skills to operate standard office equipment including use of computer applications, use English in both written and verbal form, use correct spelling, grammar and punctuation.
• Knowledge of financial methods and terminology and office methods and procedures.
• Abilities to carry out oral and written directions; make arithmetical computations with speed and accuracy; comply and maintain accurate and complete records and reports; interpret laws, rules and regulation; establish and maintain cooperative working relationships with those contacted in the course of the work; receive and process phone inquiries; operate office equipment such as adding machines, calculators and computers; assume responsibility and use good judgment; understand and apply general district policies and procedures.

EDUCATION/TRAINING AND EXPERIENCE/JOB REQUIREMENTS - QUALIFICATIONS

Any combination of training, education and experience that demonstrates possession of the knowledge and abilities of the position and the ability to perform the duties of the position.

• Associate of Arts degree is desired or certificate in business administration, secretarial science, or a field related to the duties of the position
• College level coursework (or equivalent) in accounting, financial record keeping or a related field
• Practical years of experience from which the candidate has gained the skills, knowledge, and abilities of required skills
• Minimum of two (2) years of administrative support experience desired, involving extensive use of office automation, including computer skills and knowledge of general office software programs and applications

LICENSES

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CERTIFICATES

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SPECIAL REQUIREMENTS

• Possession of a valid California Class C Driver's license
• Ability to maintain insurability under the District's vehicle insurance policy
• DOJ and FBI fingerprint clearance
• TB clearance
• Participate in employer required training and retraining programs upon employment and ongoing

PHYSICAL DEMANDS

The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

• While performing the duties of this class, the employee is regularly required to sit for extended periods of time; hear and speak to exchange information in a proficient manner, in person and by telephone; use hands and fingers to touch, handle, feel, grasp, or operate standard office equipment including technology; and reach overhead, above the shoulders, and horizontally
• The employee may frequently be required to stand and walk, bend, stoop, and kneel
• The employee must occasionally grasp, lift, and move records and documents typically weighing as much as 20 pounds or more
• The employee must be able to operate a motor vehicle and drive from place to place
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• The employee must have hand-eye coordination and be able to read printed material and computer or other technology screens

WORK ENVIRONMENT

• The employee will work under typical office conditions with moderately quiet noise level
• The employee occasionally drives to District sites, training facilities, community meetings, and other locations as needed
• The employee must be able to work independently and follow a schedule
• Occasionally the employee may interact with dissatisfied or quarrelsome individuals
• Some stress may be encountered while performing the duties of this position

Job Type:

Full-time Pay:

$31.11 - $36.37 per hour

Benefits:

401(k) Commuter assistance Dental insurance Employee assistance program Flexible spending account Health insurance Paid sick time Paid time off Parental leave Retirement plan Vision insurance

Work Location:

In person