Accounting & Billing Coordinator

Job description The Accounting & Billing Coordinator is responsible for supporting the organization's billing and accounting functions by ensuring invoices are accurate, complete, and properly maintained. This role focuses on invoice creation, review, adjustments, and billing data integrity, while providing analytical support to ensure accuracy across financial records. This position works closely with operations and accounting teams to ensure that billing inputs are correct and aligned with service activity. Key Responsibilities Billing Coordination & Invoice Management Create and issue invoices accurately and in a timely manner Review invoices for completeness, accuracy, and alignment with supporting documentation credits, adjustments, and corrections to invoices as needed Ensure all billing activity is properly documented and recorded Billing Data Review & Reconciliation Audit billing data and reports to ensure accuracy and consistency Identify discrepancies between operational data and billing records and resolve as needed Support reconciliation of billing information prior to final invoicing Partner with internal teams to ensure accurate billing inputs Accounting Support Assist with general accounting functions related to billing and revenue tracking Support month-end close processes, including data validation and reporting Maintain organized and accurate financial records Assist with internal audits and compliance-related activities Cross-Functional Coordination Work closely with operations and administrative teams to validate billing data Communicate discrepancies or missing information to appropriate teams for resolution Support process improvements to enhance billing accuracy and efficiency Qualifications 2-5 years of accounting, billing, or financial operations experience Strong understanding of basic accounting principles Experience with invoicing, billing adjustments, and data reconciliation Strong analytical and problem-solving skills High attention to detail and accuracy Proficiency in Microsoft Excel (sorting, filtering, formulas) Experience with accounting, billing, or CRM systems preferred Key Competencies Detail-oriented with strong data accuracy focus Analytical and able to identify discrepancies quickly Organized and process-driven Strong communication and follow-up skills Ability to manage multiple priorities in a fast-paced environment Keywords billing-and-invoicing invoicing clubs-organizations data-integrity maintenance-repair-and-operations-mro invoice-management invoice-processing audits data-validation reporting-and-disclosure adaptive-project-management-and-reporting internal-audit compliance process-improvement microsoft-excel candidate-relationship-management crm customer-relationship-management-crm competencies ecology-environment environment-health-and-safety-hsse