Accounting Specialist - Accounts Payable

JOB Kirtland Community College is looking for assistance in our Business Office with accounts payable, vendor disbursements, and other accounting functions. The Accounting Specialist•Accounts Payable position ensures accurate and timely payments, maintains strong internal controls, and provides exceptional customer service to internal departments, vendors, and external stakeholders.

EXAMPLE OF DUTIES

Convert authorized requisitions into formal Purchase Orders, acting as the primary point of contact for departmental procurement needs.

Review, verify, and process invoices and check requests for accuracy, compliance, and appropriate approval.

Oversee intake of invoices, efficiently routing them to appropriate departments to secure necessary authorization.

Reconcile vendor statements and respond to vendor inquiries to resolve discrepancies in collaboration with vendors and internal staff.

Process bi-weekly check runs and ACH transfers while ensuring proper documentation and authorization. Maintain historical records and files for compliance and auditing purposes. Practice effective monitoring to ensure payments are disbursed in a timely manner. Provide training and guidance to staff on accounts payable procedures, forms, and policies.

Performs other duties as assigned.

SUPPLEMENTAL INFORMATION

Supervision•Works under the general supervision of the Director of Finance. Attendance•Individuals in this position are expected to be available Monday through Friday at the Grayling campus.

Working Conditions•Conditions are those of a typical office environment, which requires frequent communication with external vendors and colleagues, and the ability to enter data and written communications in electronic format in a timely manner.