Accounting/Administrative Assistant

Hannah Savage with Robert Half is working with a construction organization looking for an Accounting/Administrative Assistant to support payroll, accounting, and office operations for a busy team in Bloomfield, New York. This position blends financial administration with day-to-day coordination, requiring strong attention to detail, sound judgment, and the ability to manage multiple deadlines. The ideal candidate will bring experience handling payroll activities, maintain accurate financial records, and keeping administrative processes organized and efficient.

Responsibilities:

• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness.
• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system.
• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments.
• Handle unemployment documentation and other employment-related records as needed to support compliance requirements.
• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system.
• Arrange employee medical testing and assist with related scheduling and follow-up activities.
• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks.
• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances.
• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required.

For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!