Accounts Payable & Logistics Coordinator

We are hiring an Accounts Payable & Logistics Coordinator to manage vendor invoicing, payments, and the day-to-day coordination of inbound and outbound shipments. This role sits at the intersection of finance and operations and reports directly to the controller. You will work closely with vendors, freight forwarders, 3PL warehouses, and our internal purchasing and sales teams to keep payments accurate, shipments on schedule, and records clean. Responsibilities — Accounts Payable Process vendor and freight invoices in our ERP, including coding, approvals, and three-way matching against POs and receiving documents. Prepare weekly payment runs (wires, EFT, ACH, and checks) and submit for approval. Reconcile vendor statements and resolve discrepancies, short-pays, and duplicate billings. Maintain vendor master data, including banking details, W-9/W-8 forms, and payment terms.

Support month-end close:

AP aging, accruals, and GL reconciliations. Respond to vendor inquiries regarding payment status and account balances. Responsibilities — Logistics Coordination Coordinate inbound and outbound shipments with freight forwarders, carriers, and 3PL warehouses. Track shipments end-to-end and communicate ETAs, delays, and exceptions to internal teams.

Review and verify shipping documentation:

bills of lading, packing lists, commercial invoices, and customs paperwork. Audit freight invoices against quoted rates and resolve overcharges. Maintain accurate shipment records in the ERP and any logistics tracking systems. Coordinate with purchasing and sales teams on order fulfillment and inventory movement. Required Qualifications 3+ years of accounts payable experience in a high-volume environment. ERP experience is required — comfortable working in AP, PO, inventory, and reporting modules. NetSuite, SAP, Oracle, Sage Intacct, or Microsoft Dynamics all considered. Strong Excel skills, including pivot tables, VLOOKUP/XLOOKUP, and reconciliations. High attention to detail and strong organizational skills. Clear written and verbal communication for daily contact with vendors and freight partners. Ability to manage competing deadlines in a fast-paced environment. Preferred Qualifications Hands-on NetSuite experience. Background in wholesale distribution, import/export, or consumer goods. Familiarity with Incoterms (EXW, FOB, DDP) and international shipping documentation. Experience auditing freight invoices or working directly with freight forwarders. Additional language skills (Spanish, German, Mandarin, or Cantonese). Compensation & Benefits $65,000 - $85,000 annual salary, based on experience. Health, dental, and vision benefits. Paid time off and company holidays. On-site role with direct access to leadership and clear paths for growth.

Pay:

$65,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off

Work Location:

In person