Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a non-profit organization in Castro Valley, California through a Long-term Contract opportunity. This part-time position focuses on managing day-to-day payables while also assisting with select receivables activities in a detail-driven accounting environment. The ideal candidate brings a proactive approach to vendor communication, accuracy in invoice handling, and comfort working with basic Excel and Caselle software.

Responsibilities:

• Manage the full accounts payable cycle, including reviewing invoices, assigning appropriate coding, and preparing payments with a strong focus on accuracy and timeliness.
• Take initiative in resolving missing or incomplete payment documentation by contacting vendors directly to obtain items such as W-9 forms and other required records.
• Execute weekly check processing, including preparing and finalizing scheduled check runs each Thursday.
• Maintain organized digital records by scanning payment support documents, saving files in the correct folders, and applying the required electronic stamp to completed items.
• Support accounts receivable tasks by creating and tracking a small volume of customer invoices and helping ensure incoming payments are properly documented.
• Monitor the accounting inbox regularly and respond to inquiries or route items to the appropriate next step without delay.
• Work within the software to enter, track, and maintain financial transactions, navigating system limitations while preserving data accuracy.
• Use basic Microsoft Excel skills to review information, organize supporting details, and assist with routine accounting tracking needs.