Accounts Payable/Accounts Receivable Clerk

Position Summary The Accounts Payable/Accounts Receivable Clerk is responsible for processing and maintaining accurate financial records related to vendor payments, customer invoices, collections, and daily accounting activities. This position supports the accounting department by ensuring timely and accurate processing of invoices, payments, receipts, and account reconciliations while maintaining strong vendor and customer relationships. The ideal candidate will have strong organizational and communication skills, and a keen eye for detail.

Key Responsibilities:

Accounts Payable Responsibilities:

Review, verify, and process vendor invoices and subcontractor pay applications. Match purchase orders, invoices, and receipts for accuracy and approval. Review invoices for sales tax compliance and file for sales tax rebates if eligible. Prepare and process weekly check runs, ACH payments, and wire transfers. Maintain vendor files including W-9 forms, insurance certificates, and payment documentation. Reconcile vendor statements and resolve invoice discrepancies or payment issues. Monitor payment schedules to ensure timely payments and avoid late fees. Assist with monthly credit card reconciliations. Prepare 1099 forms and related reporting. Accounts Receivable Responsibilities Apply customer payments and maintain accurate account records. Prepare monthly intercompany invoices with appropriate backup. General Accounting Responsibilities Maintain organized and accurate accounting records and electronic files. Collaborate with finance and project teams to ensure alignment of financial reporting with job costing. Support month-end and year-end closing activities, including accruals and reporting. Support audits and provide requested financial documentation. Assist with additional accounting and administrative duties as assigned.

Qualifications:

Strong understanding of job cost accounting and project billing. Proficiency in Microsoft Excel and accounting software. Experience with Spectrum, or similar system is a plus. Exceptional attention to detail and organizational skills. Ability to maintain confidentiality and handle sensitive financial information. Ability to manage multiple priorities and meet deadlines.

Education and Experience:

High School diploma required; associate degree in Accounting, Business, or related field preferred. 5 + years of AP/AR experience in a construction environment.