Accounts Receivable Clerk

OUR COMPANY

AmeriBolt, founded in 2005, focuses on providing exceptional service to fastener distributors in the Southeast and Gulf Coast regions. Built on a foundation of speed and customer service, AmeriBolt has expanded its capacity while maintaining a commitment to superior service from quotation to delivery. As part of the LoneStar Group, AmeriBolt benefits from LoneStar's global manufacturing capabilities and customer approvals. Together, they offer enhanced value and diversified products to customers. LoneStar is a global leader in high-performance fasteners, gaskets, and flow-control components, serving industries like oil and gas and power generation, with operations across multiple regions.

OUR BENEFITS

Our Benefits include: Medical Insurance, Dental Insurance, Vision Insurance, and Life Insurance. We also offer 401(k) with matching contributions, Flexible Paid Time Off (PTO), Paid Holidays, and the opportunity to be part of a dedicated and reliable team.

ESSENTIAL FUNCTIONS

The Accounts Receivable Clerk is responsible for supporting the day-to-day financial operations related to customer billing and collections. This role involves generating and distributing invoices, recording and verifying payments received, and ensuring all transactions are accurately entered in accordance with internal accounting policies. The Clerk maintains and reconciles the accounts receivable ledger, assists with resolving billing discrepancies, and responds to customer inquiries in a professional and timely manner. Post all cash receipts received timely and accurately. Process deposit in absence of assistant controller. Print and mail customer statements in a timely fashion. Compile credit history including Dunn & Bradstreet credit data on new customers. Set up new customers who meet minimum credit history requirements. Confer with assistant controller or CFO on potential customers whose credit history requires special approval. Maintain accurate customer contact information including proper email addresses for sending invoices and statements. Enter credit memos for adjustments submitted by sales or upper management as corrections or discounts to customer accounts. Review customer past due invoices and correspond with customer to secure payment. Work with customers and AmeriBolt personnel to properly resolve billing issues. Distribute EDI purchase orders to sales team for processing. Electronically acknowledge/reject EDI purchase orders in the direction of the sales team. Field incoming calls in the absence of a receptionist. Prepare weekly aging reports as requested by management. Print accounts payable checks and matches to invoices entered by AP clerks. Mail accounts payable checks signed by Supervisor. Assist with Month-End-Close. Comply with all company policies and procedures including Health, Safety and Quality Assurance policies. Report injuries, accidents, near misses or unsafe conditions to a Supervisor or Manager immediately. Other duties as assigned.

EXPERIENCE 1- 2

years of Accounting/ Finance experience

SKILLS AND QUALIFICATIONS

High School Diploma or General Education Degree (GED); Accounting/ Finance Degree preferred. Good working knowledge of accounting principles, practices, and procedures. Strong multi-tasking and organizational skills. Must be a team player with good interpersonal, oral, and written communication skills. Must possess a professional, friendly, and courteous attitude and demeanor. Must be self-motivated and a self-starter with minimal supervision. Needs to be willing to work overtime as needed. Advanced level computer skills in Microsoft Office applications to include Outlook, Excel, Word, and Access. EPICOR knowledge preferred.

PHYSICAL DEMANDS

Employees are regularly required sit for long periods; stand; talk and hear both in person and by telephone; and use hands to handle and operate office equipment. Employee is occasionally required to walk, climb, stoop or bend and lift up to twenty-five pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus

WORK ENVIRONMENT

Manufacturing and warehouse environment with multi step process production runs on different machines. High value highly customized components, long and large parts, and high precision manufacturing for critical service applications

Setting:

Primarily office-based within a production and manufacturing environment.

Noise Level:

Ranges from moderately quiet in office areas to high in production areas.

Physical Requirements:

May involve occasional movement between office and production areas, requiring adherence to safety protocols.