Admin Assistant to Principal

Jobs › Dracut, MA › Admin Assistant to Principal Dracut Public Schools Admin Assistant to Principal Dracut, MA Apply The Campbell Elementary School is seeking an Administrative Assistant to the Principal/Vice Principal. This position is open due to a retirement that will occur at the end of August. The district would like the selected candidate to begin employment as soon as possible to allow for overlap/training to occur with the current Administrative Assistant.\

Responsibilities:

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• The duties and responsibilities listed below are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.\
• Maintains the utmost level of confidentiality and security regarding all school related information and especially information protected as confidential by State and Federal Law\
• Maintains a regular and comprehensive filing system and assures that they are locked and secure at the end of each workday.\
• Creates memorandums and correspondence and processes incoming/outgoing correspondence.\
• Answers the office telephone(s), responds appropriately to requests for information, takes or directs messages for staff as appropriate.\
• Acts as the first point of contact and greets all visitors courteously using the secure door system assuring that all visitors and school staff adhere to sign in/out procedures.\
• Maintains an accurate school calendar of events and facility use for the principal, staff, and community groups.\
• Assists in the coordination of various school events.\
• Assists in the scheduling of substitutes and submits daily absentee list to human resources.\
• Ensures that substitutes have necessary supplies and materials.\
• Maintains, produces, and supplies payroll information as required.\
• Process purchase orders, maintain school supplies inventories and distribute supplies and materials.\
• Maintains accurate daily student attendance records and produces reports as required.\
• Shares relevant information regarding student attendance with appropriate staff.\
• Assists in scheduling students and staff in the student information system.\
• Registers students both in person and using the student information system and distributes documents to relevant staff regarding new registrations.\
• Withdraws students from the student information system and sends records to receiving school districts.\
• Maintains accurate student records in the student information system as necessary for state reporting purposes.\
• Processes report cards and various reports using the student information system\
• Assists in the annual evening kindergarten registration event (with additional compensation)\
• Any other duties and related tasks as assigned by the Principal/Assistant Principal and/or Superintendent.

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Requirements:

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• High school diploma or equivalent required; Degree preferred.\
• Experience working in an office environment with school operations experience preferred.\
• Ability to operate a professional, organized, and efficient office.\
• Ability to prioritize tasks and accomplish work with frequent interruptions.\
• Proficiency in using student information system software (Aspen preferred)\
• Proficiency in Microsoft Office Suite and Google Suite\
• Attention to detail.\
• Excellent communication skills, both written and oral.\
• Ability to work cooperatively with others.\
• Ability to respond accurately to requests for information and other matters in a fast-paced office environment.\
• Welcoming, pleasant demeanor as is necessary when interacting with students, staff and the public.\
• Resourceful with strong analytical and problem-solving skills\
• Willingness to adjust to changing needs and procedures.\
• Ability to lift to 25 lbs.

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