ADMIN SPECIALIST SR - PUBLIC WORKS

ADMIN SPECIALIST SR - PUBLIC WORKS

Nampa, ID City of Nampa

ADMINISTRATIVE SPECIALIST, SR.

- Public Works Hiring Salary (DOE): $21.71 to $25.78 per hour

• This position is not eligible for Visa Sponsorship.

Department:

Public Works

FLSA Status:

Non-Exempt

Travel Required:

Minimal

Position Type:

FT

Benefit Eligible:

Yes

Persi Eligible:

Yes

Reports To:

Director - Water and Water Renewal

Schedule:

Monday through Friday - 8:00a.m.-5:00p.m.

WE TAKE CARE OF OUR PEOPLE!

The City of Nampa offers competitive benefits and growth opportunities, including the following for full-time positions in

City Government Departments:

• Medical
• Dental
• Vision
• PERSI Retirement Plan, with 11.96% employer contribution
• 401k & 457 Retirement Plans
• 11 Paid Holidays
• Paid Time Off (at least 4 weeks per year)
• Life Insurance with AD&D
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Account
• Employer-Funded

HRA VEBA

Health Savings

• Wellness Program & Rewards
• Opportunity for student Public Service Loan Forgiveness
• Harward Recreation Center Discounts
• Other Great Benefits!

POSITION SUMMARY

The role of the Administrative Specialist Senior is to perform a variety of clerical and administrative support duties for the key department personnel, and other administrative personnel as needed, in the Public Works Department (Administration). Responsibilities may include administrative support for key department personnel and/or leadership including creating, editing, and reviewing city council items; managing schedules and calendars, scheduling, note taking/minutes, and preparing presentation materials for meetings, note taking, and other duties as assigned; prepares reports and presentations as needed and responds to correspondence.

ESSENTIAL FUNCTIONS

• Provides administrative support as assigned; assists in specialized reports as required; assists in planning and implementation of special projects; expenditure reports, and processing of invoices for the Department.
• Provides effective professional liaison between the Department and other City Departments, representatives from public agencies, area businesses, and the general public.
• Answers/receives, screens and/or greets visitors, telephone calls, faxes, mail and messages for Department personnel and provides information to or refers callers and visitors to appropriate personnel.
• Listens to and directs comments and complaints from the public relating to department operations and takes appropriate action to resolve and refer such complaints.
• Interprets and applies departmental or office rules, policies and regulations in accordance with prescribed procedures and guidelines.
• Prepares specialized analytical reports relating to a core function of a departmental operation for use in policy development and evaluation of existing programs and initiatives.
• Prepares and reviews correspondences, reports, lists and other documents as instructed and requested by designated office personnel.
• Assists in preparing letters, reports, statements, grant applications, specifications, contracts, memoranda, notices, resolutions, budgets, financial and statistical tables, requisitions and other related materials, including confidential correspondences and reports.
• Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary.
• Creates, edits, reviews and works with staff and directors on city council items.
• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
• Requisitions supplies and materials for the Department as requested.
• Keeps immediate supervisor and designated others accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.

ADDITIONAL FUNCTIONS

• Learns and possesses comprehensive knowledge of the department.
• May assist with responding to public records requests or prepare various ad hoc reports for leadership or benefits reporting.
• May be involved planning/coordinating events, such as retirements, Public Works Week, employee appreciation lunch, and holiday celebrations.
• Reconciles purchase card statements.
• Assumes responsibility for other duties as required or assigned.

REQUIRED EDUCATION, EXPERIENCE, & LICENSE/CERTIFICATIONS

• High School Graduate or General Education Degree (GED) required.
• Bachelor's degree in business administration or other related field preferred.
• Experience with an agenda management system preferred.
• 4 or more years of experience in an administrative support role or any combination of experience and training which provides the equivalent scope of knowledge, skills, and abilities necessary to perform the work.

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Fluent in English, with exceptional technical writing skills.
• Thorough knowledge of modern office procedures, practices and equipment including filing systems; bookkeeping; City codes, rules, policies, regulations, and procedures applicable to the position.
• Knowledge of computer applications including Excel, Word, Adobe, PowerPoint, and other related software.
• Demonstrates a high degree of professionalism in all areas (communication, approach, style); understanding what it means to represent the Public Works department.
• Communicates and coordinates regularly with appropriate others to maximize the effectiveness and efficiency of interdepartmental operations and activities.
• Ability to understand and follow oral and/or written policies, procedures, and instructions, use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions, and prepare and present accurate and reliable reports containing findings and recommendations.
• Strong organizational skills.
• Detail-oriented to create and maintain office procedures, file documents physically and electronically, organize calendars.
• Ability to communicate effectively verbally and in writing, including in front of audiences.
• Ability to maintain confidentiality, tact, and diplomacy.
• Ability to adapt and learn quickly to work effectively under pressure and with short timelines/competing demands.
• Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.
• Ability to work effectively in public works and across multiple divisions/cultures.
• Ability to partner at all levels of the organization internally and externally.
• Ability to work as a member of a team to accomplish department goals.
• Ability to make sound judgments and draw valid conclusions.
• Ability to maintain effective working relationships.
• All applicants must be able to successfully pass City of Nampa background check processes and drug testing, which may include reference checks, criminal history checks, driving record checks, and pre-employment, random, and post-accident drug tests.

WORK ENVIRONMENT

• The principal duties of this class are performed in a general office environment.

The City of Nampa has a Drug/Alcohol Free Workplace Policy. Any offer of employment is contingent upon passing a pre-employment drug test and background check.

REASONABLE ACCOMMODATION STATEMENT

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. A reasonable accommodation may be made to help enable qualified individuals with disabilities to perform the essential functions.

EEO STATEMENT

The City of Nampa is an equal employment opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, national origin, veteran, disability status or any other characteristic protected by federal, state, or local laws.

Position :

531201

Code :

2026103-1

Type :

INTERNAL & EXTERNAL

Posting Start :

05/18/2026

Posting End :

06/01/2026

HOURLY RANGE:

$21.71-$25.78